Dear Julia and all
Re a Learning Development Classification Index - potential for a conference / workshop to explore this ... ?
Slightly tangential but - has anyone experience of archiving Outlook material?
As I get older and have more years' worth of archived material about LD, which came to me principally in (attached to) emails, I've tried to use Outlook to store my information ... create folders (my classification index - I could share it with anyone *really* interested!) and then periodically copy them manually ... complex but I thought would give me more control than the auto-archive built-in to Outlook (creates .pst files which were hard to make portable to use on various computers) ... problem: copying them into 'Windows' folders (ie outside Outlook) seems to erase (or bar access to) the data about when the messages were sent, for storage purposes - so one has to rely on email subject lines to find things easily ... or else go into every mail separately to search ... ughghg - so in some cases worth editing messages to make subject line relevant ... but time-consuming ... ... recently am experimenting with / braving Outlook's own archiving system .. am suspicious of it and a bit nervous but have successfully copied a pst to my external hard drive and can use it on various machines ... am fearful of overwriting data next time I archive (I mean, of Outlook unilaterally deleting stuff in the .pst - though am assured by tech-mate it will not; will only add to it, he says) ...
John
-----Original Message-----
From: learning development in higher education network [mailto:[log in to unmask]] On Behalf Of Julia Braham
Sent: 01 May 2009 08:07
To: [log in to unmask]
Subject: Re: Classifying Professional Information
You're right Becka I am struggling to articulate to the list what I'm thinking about, probably because I referred to CLCI (school based systems) not AGCAS. AGCAS have a system whereby HE Careers Services can 'classify the sources of information which services, particularly those looking to set up a single searchable database of all their resources, need to classify. This version includes suggestions on how the system might be used in flexible ways to take account of particular local circumstances or preferences'.
http://www.agcas.org.uk/agcas_resources/45-Non-Occupational-Classification
It seems important to me that any service with more than one or two advisers (ok not many of us!) are able to get information out of individual's filing cabinets and offices and into a central reference system.
But that's where I started to wonder how do other services disseminate and then file information. Has anyone already started to create a system which could become a standard LDCI (Learning Development Classification Index?) No Rebecca, I wasn't a Librarian in a previous life, but I'm obsessive about where people file things (not that my desk suggests this!) and we cannot agree what is the best hierarchy to suit our electronic or paper based filing needs. Pretty coloured boxes are fine, but what order do they go in? Where would someone find a copy of the LearnHigher Research report or the university's Strategic Plan or Chinese student's experiences of learning in British universities etc? Has anyone already created their own system to classify all this information - which could include reports, leaflets, books, or handouts?
Its my annual May time thought, which is always still just a thought in September ........... Like Pauline says - an ideal project for an information science student placement!
________________________________________
From: Pauline Ridley [[log in to unmask]] On Behalf Of Pauline Ridley [[log in to unmask]]
Sent: 30 April 2009 20:11
To: Julia Braham
Cc: LDHEN
Subject: Re: Classifying Professional Information
Really interesting question ( I tend to carry unfilable stuff around
in my bag for weeks) I can't help thinking a librarian would have the
answer - Dewey decimal numbers anyone?
Pauline
On 30 Apr 2009, at 19:39, Julia Braham <[log in to unmask]> wrote:
> What does your service do with the plethora of professional
> information we all
> have to deal with? How is all your service information filed?
> I came into Learning Development from the Careers Service where the
> information base was classified by a system called CLCI - I think
> that stood
> for a Careers Library Classification Index. I remember seed trays
> where all
> reports and leaflets and workshop material from training days or
> conferences
> would be filed - taking it off individuals' desks and out of persona
> l filing
> cabinets.
> In this system
> Equal Opportunities might have been 3
> Students with Learning Difficulties 3:1
> Autism 3:1:1
> etc etc.
> Here at Leeds we all still have filing cabinets (yes even now in our
> virtual
> world), where we all probably have our own folders on HEFCE / TQEF /
> E-
> Learning / Professional Development.
> I have fond memories of the CLCI system and wondered if anyone or any
> service has set up a similar classification system for Learning
> Development?
> I'm sure many out there will think that a paper based filing systems
> is
> completely archaic, but I guess it would easily translate into an
> electronic
> one - but it still doesn't answer the question, what do you do with
> that ring
> binder folder you brought back from the DIVERSE conference?
> I don't know why I'm asking this question, as I can only see a
> massive summer
> project coming up - but then, perhaps someone has already done it
> and would
> be happy to share it.
> OK - that's why I'm asking the question.
> Julia
>
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