Ian,
Thanks for the quick reply.
The old style reference was relating to the pre-edited version.
Historical copies of the registers are retained in our Records & Research
archives office. They have been allowing access to files for family tree
research.
Having spoke with the IC's office, they advised that use of the register is
permississible for research purposes (under DPA Section 33: Research,
history & statistics). As long as the curent version is not made available,
it is permissible to disclose previous versions for these purposes.
Are other authorities allowing open access in these circumstances?
[log in to unmask]
06/06/2003 14:35
To: [log in to unmask]
cc:
Subject: Re: [data-protection] Disclosing the electoral
register
In a message dated 06/06/2003 11:22:01 GMT Daylight Time,
[log in to unmask] writes:
If someone goes along to the local library to view the full register are
there any access restrictions that apply, e.g.:
do they have to be supervised?
can they make written notes of any part of the content?
can they review all of the register or only the part that's relevant to
them?
Also, do any restrictions apply to allowing access to the old style
register?
--------
As I understand it, the restriction on the use of the full register applies
to the purpose the data are used for, rather than the section of it that
can be viewed. If a person wants to know that their details are correct,
they would be pointed in the right direction or could ask that their entry
be printed out. People from security organisations can view the register
for crime detection, anti-fraud, etc and can hand write notes from the
register for those purposes. If the person were not supervised, how could
the ERO be meeting the legal requirements?
What do you mean by old style register? If you mean old copies of the
electoral register, I suspect you should have destroyed it by now as it is
way out of date and does not tell you which people have already opted out
of the edited register.
Ian B
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