We have similar problem with student societies. Although they are registered
with the University, we do not take any responsibility for them and they have
always been responsible for their own data protection. In the past they have
usually operated under the unincorporated clubs exemption but in the future
they will have to adhere to the DP Principles (and notify?). An interesting
concept when most of them won't have any idea about data protection!
Dennis Barrington-Light
Head of Student Records and Statistics
University of Cambridge, 10 Peas Hill, Cambridge CB2 3PN
Tel: 01223-332303 (Direct line) Fax: 01223-331200
Email: [log in to unmask] or [log in to unmask]
[log in to unmask] on 03/04/2000 10:49:19
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cc: (bcc: Dennis Barrington-Light/REG/Central-Admin)
Subject: Clubs
We have a large number of clubs run by members of staff, mostly for staff
members but with some open to external people. The personal data consists of
contact details for membership admin & occasionally additional info eg
musical skills for related purposes such as the organisation of events. I
don't think the recreational purpose exemption applies because the
individuals undertaking the processing are not doing so for their individual
purposes. The clubs are all affiliated to the OU so is there any reason why
the processing might not be undertaken within the University's
registration/notification(on the assumption the University is willing to
take responsibility for it) .?
Gail Waters
DP Coordinator
Open University
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