----- Original Message -----
From: "Chell, Robert" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, March 17, 2006 9:51 AM
Subject: Re: [data-protection] 192.com - "The NEW 2006 Electoral Roll is n
ow LIVE"
> See the Draft SI on Representation of the People (England and Wales)
> (Amendment) Regulations 2006, which sets out the new arrangements for the
> supply and copying of electoral registers. and can be accessed from
> http://www.opsi.gov.uk/si/dsi2006.htm. The draft SI is number 0110739523.
>
> Robert Chell
> Records Manager
> Clerk to the Council
>
> Room 111, County Hall
The link above does not work - the full link is
http://www.opsi.gov.uk/cgi-bin/htm_hl.pl?DB=opsi&STEMMER=en&WORDS=0110739523+&COLOUR=Red&STYLE=s&URL=http://www.opsi.gov.uk/si/si2006/draft/20063952.htm
In particular see:
"Regulation 15 amends regulation 97 of the principal Regulations by
requiring that a data copy of the full register be provided, free of charge,
to the British Library in addition to the current requirement for the
provision of a printed copy. The amendments further provide for an
additional restriction in relation to the copy of the full register - where
a copy of the register is made available in an electronic format, the format
must prevent it from being copied or from being searched by electronic means
by reference to the name of any person. The amendments also provide that,
once a copy of the full register is over 10 years old, a copy of that
register, or information contained in it, may be provided for research
purposes which comply with the relevant conditions (within the meaning of
section 33(1) of the Data Protection Act 1998[21])."
"Amendment to provision about interpretation and application of Part VI of
the 2001 Regulations" Section 13 which mentions the DPA.
"Amendment to provision about restriction on use of the full register, or
information contained in it, supplied in accordance with enactments or
obtained otherwise" Section 14 which also mentions the DPA.
I note that under Section 21 "Provision for supply of full register to
public libraries and local authority archives services, and restrictions on
use"
" (8) A person who inspects a copy of the full register, whether a printed
copy or in data form, may not-
(a) make copies of any part of it, or
(b) record any particulars in it,
otherwise than by means of hand-written notes."
but
"(9) The public library or local authority archives service is not
prohibited from supplying a copy of, or disclosing information contained in,
a version of the full register where-
(a) more than ten years have expired since that version of the register was
first published in accordance with regulation 43; and
(b) the supply or disclosure is for research purposes in compliance with the
relevant conditions." and
"(10) No person who obtains a copy of the full register or to whom
information contained in it that is not contained in the edited register is
disclosed under the circumstances described in paragraph (9) may-
(a) supply a copy of it,
(b) disclose such information, or
(c) make use of any such information,
otherwise than for research purposes in compliance with the relevant
conditions."
Nick Landau
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