I'm not sure I'd agree that archival 'best practice' is to save everything!
However, if we save personal records for historic purposes (which we do,
but generally only a 10% sample) the information is not obsolete, it is
needed for historical research (see DPA Section 33(2)).
The Data Protection Act does exempt such information from subject access
disclosure (DPA Section 33(4)) but The National Archive's advice is to
provide access anyway as 'good practice'.
We have been asked by a Social Care client for his 'In Care' records and he
was delighted to find that his were in the 10% to be retained.
Unfortunately he wanted it to try to sue us!
Ken
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