We have a general DP Statement on our web site,
http://www.glam.ac.uk/sis/dataprotection.php
which we hope gives enough information to students and potential students
without overloading the details.
We also have to duplicate most of our forms in Welsh and we ( or rather I)
have to rely on the accuracy of the translation.
I haven't seen the latest advice from HESA. To whom was it sent in
institutions?
Mike Lloyd
Assistant Head (Research and Policy Development)
Information Systems and e-Learning Services
University of Glamorgan
Llantwit Road
Treforest
CF37 1DL
Tel: 01443 482417
Email: [log in to unmask]
> ----------
> From: Sally Justice
> Reply To: Sally Justice
> Sent: Wednesday, August 27, 2003 2:37 PM
> To: [log in to unmask]
> Subject: DP Collection notices and HESA
>
> Colleagues in FE/HE
>
> What have other DP Officers advised their institution on the recent HESA
> memo about "use of Collection Notices" (14 August) or perhaps nobody has
> mentioned it to you??
>
> Briefly they have written to the "CO" (not sure who that might be?)
> informing them of the importance of collection notices and suggesting that
> the University/College should incorporate the HESA collection notices
> along with their own. This seems far too long winded to me and boring for
> the average data subject and especially as HESA says that it only collects
> and uses anonymised data.
>
> here is an example!
>
> "Some information held about you by your institution will be sent to the
> Higher Education Statistics Agency (HESA). This forms your HESA record,
> which contains mainly coded information including ethnicity and disability
> data. Your record, or parts of it, will be passed to those of the
> following bodies that require it to carry out their statutory functions in
> relation to the funding of education:"
>
> but the important bit says
>
> "The data in your record will be used in anonymised form, primarily for
> statistical analysis, by HESA and the above bodies. This use may result in
> the publication and release of data to other approved users, which may
> include academic researchers and commercial bodies. Your record will not
> be used by HESA or any of the above bodies in a way that would affect you
> individually. "
> So I would suggest that in fact it is very open and transparent of HESA
> but in fact the data they collect does not comply with DP at all. In our
> student collection notices we already say that we may pass on data to
> HESA or other Statutory Bodies.
>
> How have others responded to this please?
>
> thanks
>
> Sally Justice
>
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