I don't think keeping their details on file is breaching the DPA as
surely these individuals' contact details (ie work e-mail addresses,
address of place of work) is already in the public domain if gleaned
from websites and journals.
Presumably these people can also be found in professional directories so
in any case would have given consent for their details to be publicly
available?
Ciaran Ward - Information Officer
Direct: 01992 709819 Mobile: 07845 872686
Lee Valley Regional Park Authority
Myddelton House, Bulls Cross, Enfield, Middlesex, EN2 9HG
Tel: 01992 717711 Fax: 01992 709922
www.leevalleypark.org.uk
P please don't print this e-mail unless you really need to
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of
[log in to unmask]
Sent: 01 July 2009 11:39
To: [log in to unmask]
Subject: [data-protection] Retention of experts' details on our database
Hello there
Can anyone advise regarding retention of individuals' details on our
database?
We manage a large NHS medical research programme and we need lots of
experts to act as referees and reviewers. We also need to manage
these reviewers so that that are not overloaded.
Often we find out about new experts from our existing experts or we
glean their names from journals and conference
information on the web.
We have to get their approval to add them to our referees' list but in
order to write to them to ask if they are interested
in becoming a referee we have to enter them on our database. If they
agree to be referees that's Ok but if they refuse do we absolutely
have to remove them from our database?
If we comply with DPA and remove them from our database there is a good
chance they will be suggested to us again by someone in a year's
time and and we will write to them again and probably annoy them
If we keep them on our database with a note saying they do not want to
help us then it's likely they will not be disturbed again - but we
will be technically in breach of the DPA.
Does anyone have any views on which of these evils is the lesser one?
Thanks
Phillip
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