Our system for students is much the same, requests by fax/post only, and
preferably producing the student's signature on the employment agency's
application form (which also shows their own fair collection notice).
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Mary Liddell
Sent: 12 July 2006 10:14
To: [log in to unmask]
Subject: Re: [data-protection] Question for HEIs re confirmation of
Awards
Mandi,
Our Conferments Office procedure is that the request must be faxed to
us, on headed paper, and indicate why the information is being
requested. We tell students in our data collection notice that we will
confirm degree awards for prospective employers. Anyone else has to
make an FOI request.
Mary F. Liddell
Information Access Officer
Brunel University
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Mandi Barron
Sent: 12 July 2006 09:54
To: [log in to unmask]
Subject: [data-protection] Question for HEIs re confirmation of Awards
All
Currently we receive numerous requests from employment agencies and
employers asking us to confirm that a student has indeed studied with
us. We currently ask for the student's written authority to release this
information however this causes a lot of work and prolongs the process.
My question is this. As the agency/employer etc has been provided with
the information by the student already, and we are just confirming these
details, do we actually need to obtain the student's written authority
to release, or is this implied by the student supplying the info in the
first place?
In such cases can we confirm without the students explicit consent?
And what about cases where we are not provided with dates and programme
of study, just that the student has claimed he is an ex-student of the
University? Could we confirm or deny that and provide details of the
programmes and dates of study if appropriate? This is different to the
first scenario in that we would be disclosing (rather than confirming)
personal information without explicit consent, however it could be
argued that this is preventing fraud?
Any thoughts would be appreciated
Mandi
Mandi Barron
Assistant Registrar (Regulation) and Information Officer
Bournemouth University, Registry
1st Floor Melbury House, 1-3 Oxford Road
Bournemouth, BH8 8ES
tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
email: [log in to unmask]
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