I would have thought such a paper should be presenting a balance of views,
including those of others.
Nick Landau
> ----- Original Message -----
> From: "Broom, Doreen" <[log in to unmask]>
> To: <[log in to unmask]>
> Sent: Friday, March 10, 2006 10:46 AM
> Subject: Re: [data-protection] Retention periods
>
>
> I am currently working on a document for the Scottish Executive and one
> of the questions is what other authorities should be included in the
> list of pulic authorities but I agree with you Robert - there is a need
> for certain private sector companies to be included in that list - Banks
> spring to mind.
> Doreen
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Chell, Robert
> Sent: 10 March 2006 10:41
> To: [log in to unmask]
> Subject: Re: Retention periods
>
> FOI is a regime, and takes precedence. The FOIA incorporates EIR (s.39)
> and DP (s.40). It's more likely that FOI will expand to the private
> sector than get a divorce, dragging EIR along under its skirts.
> See
> www.ico.gov.uk/documentUploads/EIR%20-%20Flowchart%20to%20request%20info
> rmat
> ion.pdf for a simple diagram.
>
> Robert Chell
> Records Manager
> Clerk to the Council
>
> Room 111, County Hall
>
> * [log in to unmask]
>
> * 02 920 873327
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Tim Trent
> Sent: 09 March 2006 15:36
> To: [log in to unmask]
> Subject: Re: [data-protection] Retention periods
>
> I like the marriage analogy. Will that mean that FOI and DP get a
> DIVORCE in 6 or so more years?
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Simon Howarth (RGC)
> Interim Information Governance Manager
> Sent: 09 March 2006 15:29
> To: [log in to unmask]
> Subject: Re: [data-protection] Retention periods
>
> I am largely with Doreen on this.
>
> I consider myself a guest of this forum as I am a "consultant", however
> the main aim of the forum is for educational institutions and as such
> most will be caught by FOI.
>
> To say they should be treated seperately (where they both apply) is, I
> believe, a mistake as whilst they deal with different type of
> information, there is no getting away from the fact that until proved
> otherwise every resquest for information is an FOI request. A request
> can then stay FOI, become DPA or if necessary EIR.
>
> The fundamental understanding that an organisation needs to manage
> information properly cust across both personal and non-personal data and
> so they go hand-in-hand. As I often tell people who have trouble with
> this:
>
> Think of the DPA and FOI as the husband and wife in a marriage. Both are
> seperate, but both are inexctricably linked and occasionally they tread
> on each others toes.
>
> I have no problem with them having seperate forum areas, if only for
> ease of sifting through loads of information!
>
> Simon Howarth.
>
> -----Original Message-----
> From: Broom, Doreen [mailto:[log in to unmask]]
> Sent: 09 March 2006 15:22
> To: [log in to unmask]
> Subject: Re: [data-protection] Retention periods
>
>
> I believe there are a great number of
> links................Durant...comes to mind........
> And what is a relevant filing system.........
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Nick Landau
> Sent: 09 March 2006 15:17
> To: [log in to unmask]
> Subject: Re: Retention periods
>
> On what point(s) do you disagree?
>
> Nick
>
> ----- Original Message -----
> From: "Broom, Doreen" <[log in to unmask]>
> To: "Nick Landau" <[log in to unmask]>;
> <[log in to unmask]>
> Sent: Thursday, March 09, 2006 3:04 PM
> Subject: RE: Retention periods
>
>
> Disagree and I do know the difference between DP and FOI (10 years of DP
> and
> 1year+ of FoI)- as I stated in my original e-mail - I was not fortunate
> enough to escape FOI as I work for a public authority. Old dog and
> tricks comes to mind...........and it's not even Friday.
> Even when I have refused and it has gone to Commissioner for a decision
> - even although they were DP - it still went for a decision and when
> decision comes we are given option to disclose again by
> Commissioner....and if we refuse the applicant has the right to ask for
> an appeal....
> D
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Nick Landau
> Sent: 09 March 2006 14:57
> To: [log in to unmask]
> Subject: Re: Retention periods
>
> Well, for starters, the Data Protection Act applies to everyone whereas
> the FoIA applies to only public authorities.
>
> The scope of the DPA is all the information held by the organisation
> about the individual.
>
> The scope of the FoIA is all the non-personal information held by the
> organisation.
>
> Given this much broader scope of the FoIA there has to be an exchange
> between the organisation and the individual as to what can be supplied -
> indeed the Act puts a limit on the amount of information that can be
> requested by the individual at one time and as a result negotiations
> need to take place between them.
>
> I would suggest that the practice of FoI is a lot different to that of
> the DPA. The questions discussed in the FoI Discussion Group are along
> the lines to how one should respond to a particular request.
>
> In the DPA any information that is held about the individual must be
> supplied to them, possibly unless it would be considered injurious to
> them (as in the Health Service).
>
> Nick Landau
>
> ----- Original Message -----
> From: "Broom, Doreen" <[log in to unmask]>
> To: <[log in to unmask]>
> Sent: Thursday, March 09, 2006 2:09 PM
> Subject: Re: [data-protection] Retention periods
>
>
> I note the comment relating to the other group for FoI. I am firmly of
> the belief that DP and FoI should be together else why do we have IC in
> England and Wales dealing with the same topic but I suppose, I do not
> work for a private company and unfortunately, have the added task of
> dealing with FOISA. For us in Scotland, yes we have a slightly
> different Act so we have a slightly different system.
>
> In any event, many members of the public write in under FOISA asking for
> personal information - which has to be answered under FOISA and we write
> back with specific exemption and sometimes have to advise that they
> should make a Subject Access Request under DP.
>
> Phew..........what have I started now?
>
> Doreen
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Scourfield, Brenda
> Sent: 09 March 2006 14:01
> To: [log in to unmask]
> Subject: Retention periods
>
> I accept what Tim is saying but when the person making the enquiry about
> retention dates has a long and tangled history of SARs , FOI requests
> and any other request you can think of, hoping to trip us up, we want
> to make extra sure we answer correctly. Which of course is what we hope,
> and always aim to do anyway, regardless of who is making the request.
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
>
>
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