This conversation has taken place before. We tend to get a letter of
consent if a solicitor is acting for a member of the public. With the
few requests I have had and they are usually to do with staffing
problems we know who the people are and do not normally ask for ID. But
again, this is a very small area where everyone knows everybody as I
have stated previously!!
I think it is a bit OTT to ask for as much ID but then if I lived in a
larger city or something I can understand your precautions although
whether it needs to be so detailed I am not sure.
D
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Healy, Susan
Sent: 30 October 2006 15:26
To: [log in to unmask]
Subject: Verification of requestor identity - subject access
Surely the extent of rigour in verification should depend on the type of
personal data involved, ie be proportionate. Personal data of a very
personal and private nature might require more precautions than ordinary
stuff.
Also, does not verification take place at two levels: (1) is the person
writing to me really Joe Bloggs and (2) if he is, is he the same Joe
Bloggs as the one this personal data is about? You need to be sure that
you provide data not just to Mr Bloggs but to the right Mr Bloggs.
Susan Healy
Information Policy and Legislation
The National Archives
Tel 020 8392 5330 ext 2305
Email [log in to unmask]
www.nationalarchives.gov.uk
------------------------------------------------------------------------
---------
National Archives Disclaimer
This email message (and attachments) may contain information that is
confidential to The National Archives. If you are not the intended
recipient you cannot use, distribute or copy the message or attachments.
In such a case, please notify the sender by return email immediately and
erase all copies of the message and attachments. Opinions, conclusions
and other information in this message and attachments that do not relate
to the official business of The National Archives are neither given nor
endorsed by it.
------------------------------------------------------------------------
------------
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list
owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
______________________________________________________________________
This email has been scanned by the MessageLabs Email Security System.
For more information please visit http://www.messagelabs.com/email
______________________________________________________________________
PLEASE NOTE: THE ABOVE MESSAGE WAS RECEIVED FROM THE INTERNET.
On entering the GSI, this email was scanned for viruses by the
Government Secure Intranet (GSi) virus scanning service supplied
exclusively by Cable & Wireless in partnership with MessageLabs.
In case of problems, please call your organisational IT Helpdesk.
The MessageLabs Anti Virus Service is the first managed service to
achieve the CSIA Claims Tested Mark (CCTM Certificate Number
2006/04/0007), the UK Government quality mark initiative for information
security products and services. For more information about this please
visit www.cctmark.gov.uk
********************************************************************
* This email is privileged, confidential and subject to copyright. *
* Any unauthorised use or disclosure of its content is prohibited. *
* The views expressed in this communication may not necessarily *
* be the views held by Scottish Borders Council. *
* Please be aware that any email sent or received by the Council *
* may require to be disclosed by the Council under the provisions *
* of the Freedom of Information (Scotland) Act 2002. *
********************************************************************
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|