Aren't the names, and the class of degree for graduating students put
into the public domain each year in any case?
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tim Trent
Sent: 28 July 2005 09:26
To: [log in to unmask]
Subject: Re: [data-protection] Lost alumni
I would say that technically "Aloysius Livingstone
Beauchamp-Cholmondely, University of Nether Wallop" is likely to
identify a unique (living?) individual, but "John Smith" at the same
university is not, for there are several like him. Therein lies your
dilemma.
The pages may be open to search engine inclusion.
I am looking not at lawfulness, but at likelihood of complaint and
investigation. A L B-C may be very shy about his university career. He
may not want anyone to know he even passed his A Levels ('Nice but
Dim'?), and he may throw his toys out of his pram.
My view is that the list needs technical safeguards and should not be
public domain. I am being pedantic, of course.
Tim Trent - Consultant
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-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Pat Gannon-Leary
Sent: 28 July 2005 09:17
To: [log in to unmask]
Subject: [data-protection] Lost alumni
Can anyone advise on our 'Lost Alumni' dilemma outlined below please?
We have some 8,000 -10,000 Alumni (former students) with whom we have
lost touch and would like to get back in contact with.
Whilst some UK Universities have no 'Lost Alumni' section on their
Alumni websites, many others do, and these generally feature a list of
either:
a) Grad Year - Full Name (inc Maiden Name if known) - Course OR
b) Grad Year - Full Name (inc Maiden Name) but not the course And most
of these are accessible via a general area, as opposed to via a password
protected part of their website.
This has been debated on the development/alumni officers development
forum with some arguing that name only (no course or grad year) is the
only acceptable option whilst at the other end of the scale, others say
that unless you are uniquely identifying a living individual then there
is nothing wrong with saying we have 'missing' people, and that
publishing the name of someone, including their grad year and subject
does not usually uniquely identify someone.
For those Universities who have taken either option a) or b) route above
they say that having a 'Lost Alumni' list on their website or publishing
it in their magazine has helped to locate a proportion of missing
alumni.
Our alumni officer would like to pursue this but I would like to have
clarification of the position from other DP officers/experts.
Thanks in anticipation.
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