Donald Henderson on 25 November 2003 at 08:53 said:-
> The net effect
> in each case is going to be a blacked out sheet of paper with
> a sentence in the middle.....
>
> It seems a desperate amount of work for little benefit, and I
> would love a reason not to do it !
In circumstances where only a small portion of a larger document contains
personal data, does not cut and paste from the electronic version, into
another document containing "extracts" of a larger whole, simplify the work
and present the material in an easier to understand form to the data
subject?
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Donald Henderson
> Sent: 25 November 2003 08:53
> To: [log in to unmask]
> Subject: Re: 3rd Party reference in investigation report
>
>
> Ian,
>
> Yes, as far as these reports are concerned the requester is a
> complete third party to whom a reference is made somewhere in
> each document. The documents are held electronically (Word)
> and were found using the very standard "search for documents
> containing" facility.
>
> Our view has always been that this facility makes all
> documents reasonably accessible under DPA. My thinking is
> that the requester is probably entitled to see the relevant
> sentence or two, but nothing more from each document, and
> merely to know that it came from a statement or report
> prepared as part of an internal investigation. The net effect
> in each case is going to be a blacked out sheet of paper with
> a sentence in the middle.....
>
> It seems a desperate amount of work for little benefit, and I
> would love a reason not to do it !
>
> Donald
>
> -----Original Message-----
> From: [log in to unmask] [mailto:[log in to unmask]]
> Sent: 24 November 2003 21:42
> To: [log in to unmask]
> Subject: Re: [data-protection] 3rd Party reference in
> investigation report
>
>
> In a message dated 24/11/03 14:55:04 GMT Standard Time,
> [log in to unmask]
> writes:
>
>
> > I am dealing with a subject access request for a person who is
> > mentioned as a 3rd party several times in reports from internal
> > investigations, disciplinary proceedings, etc. In each case, the
> > reference amounts only to a couple of sentences out of
> several pages.
>
> --------
> Am I misreading this question? Are you saying the requester
> is a third party (eg witness) rather than the data subject
> (eg accused)?
>
> Are the reports manual or computerised? If manual, is it
> structured by reference to the third parties or by reference
> to the data subjects? If computerised, what search
> facilities exist in the system?
>
> Is this person entitled to this data? I am genuinely confused.
>
> Ian B
>
>
> Ian Buckland
> Managing Director
> Keep IT Legal Ltd
>
> Please Note: The information given above does not replace or
> negate the need for proper legal advice and/or
> representation. It is essential that you do not rely upon any
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> further explanation of any points raised please contact Keep
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>
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