> I suggest that the OIC's advice on Subject access & emails is consulted.
> It
> clearly states that information to locate the data can be solicited from
> the
> data subject such as:
>
> "the fact that the data may be held in the form of e-mails;
> · the names of the authors and recipients of the messages;
> · the subjects of the e-mails;
> · the dates or range of dates upon which the messages have been sent;
> · whether it is believed that e-mails are held as "live" data or in
> archived or back-up form;
> · any other information which may assist the data controller in
> locating the data."
>
> A general trawl should not be necessary, nor, I suggest, desirable as it
> might be considered unwarranted intrusion.
>
>
>
> Mike Lloyd
>
> Assistant Head (ISeLS)
> ISeLS
> University of Glamorgan
> Llantwit Road
> Treforest
> Pontypridd CF37 1DL
>
> tel: 01443 482417
> fax: 01443 482424
> email: [log in to unmask]
>
>
> > ----------
> > From: Alasdair Warwood
> > Reply To: Alasdair Warwood
> > Sent: Friday, July 26, 2002 15:27 PM
> > To: [log in to unmask]
> > Subject: Re: SARs and email Archives
> >
> > Ahem, I know its Friday but will everyone at the back stay awake (just
> be
> > grateful you haven't just spent four hours in a traffic jam on the M25)
> > and
> > reread Section 8(2) - "disproportionate effort" applies only to whether
> > you
> > provide copies in permanent form.
> >
> > Your defence against trawling through 2,500 pc's , pockets full of
> fluffy
> > sweets etc is in Section 7(3) - "...unless he is supplied with such
> > information as he may reasonably require..."
> >
> > This does however mean that you should have appropriate ways of
> searching
> > across systems, including email/voicemail and should, like Theseus (him
> > wot
> > slew the Minotaur), follow any thread you find.
> >
> > Alasdair Warwood
> >
>
>
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