We are in the process of developing what is hoped will become a Universitywide Smartcard system. An issue has arisen with making this a joint
University / Student Union card in that we are aware of the implications of
the SU being classed as an external body where transferring data is
concerned. They have asked if they can be part of this scheme but this would
require that they have access to student data they would normally only have
if the students themselves registered with the SU.
There will be a Data Protection statement on issue of the card to the
student about how the data will be used in the University etc etc. The
proposal has been made that this should include some wording to the effect
that their data will automatically be transferred to the SU unless they
object to this. It is not intended that this data will include addresses. A
contract would then be drawn up with the SU as to what they can do with the
data.
Has anyone encountered this issue, how has it been dealt with etc? All
advice and comments gratefully received.
Carol
--------------------------------------------
Carol Thompson Tel: 0191 215 6546
Information Officer Fax: 0191 215 6560
& Data Protection Supervisor
University of Northumbria
Coach Lane Learning Resources Centre
Benton
Newcastle Upon Tyne
NE7 7XA e-mail: [log in to unmask]
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