Colleagues, to add to Peter's comments...
I had a look at the regulations for Scotland, and tried to confirm that the
regulations for England and Wales were similar, without success. However, in
summary, it looks as though the education or residential (communal)
establishment is only responsible for saying how many individual forms are
required, issuing them and counting them back in. The regulations say that,
"Every prescribed person shall give to the census enumerator such
information as the census enumerator may reasonably require for the
performance of his duties under these Regulations." The legislation gives
authority to the enumerators to request information from the "prescribed
person", but not the owners or operators of the establishment, other than to
complete a form showing the number of forms issued, the number of forms
returned and the type of establishment. They are also able to complete a
form on behalf of someone who is incapable or issue one to a guardian of
someone who is incapable.
As usual, the advice is that the onus is on the person requesting personal
information to prove the legal basis for the request!
Allan Yuill
Corporate Resources (IT)
Council Offices, 2 The Cross
Kilmarnock KA1 1LR
Phone: +(44)1563 57 6836
Fax: +(44)1563 57 6825
Mailto:[log in to unmask]
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EXTRACT FROM REGULATIONS
GROUP III
Any hospital, nursing home, religious or charitable community or other
residential establishment whatsoever, not being an establishment mentioned
elsewhere in this Schedule.
Every person who is usually resident in the premises and who has not been
included in any other return in the United Kingdom.
GROUP IV
Any residential school, college or other educational establishment.
Every person who is usually resident in the premises.
Issue of Individual forms of return in communal establishments
11. - (1) The person to whom a Communal Establishment Form is delivered in
accordance with regulation 8(1)(b) shall issue an Individual Form and where
requested, an individual return envelope, to every prescribed person on the
premises who appears to him to be capable of completing the form.
(2) Where the Registrar-General has made arrangements for the delivery of
the forms and envelopes referred to in regulation 8(3)(a), he shall also
make arrangements for the issuing of Individual forms and individual return
envelopes to every prescribed person on the premises or vessel who appears
capable of completing the form.
(3) Where the manager or other person in charge of any premises mentioned in
Group II in Schedule 1 to the Census Order has arranged for a return, with
respect to a person who is incapable of making a return, to be made by a
relative or other person accompanying the person incapable of making the
return, he shall issue an Individual Form and where requested an individual
return envelope to the relative or other person for that purpose.
Giving of information
15. - (1) Every prescribed person shall give to the census enumerator such
information as the census enumerator may reasonably require for the
performance of his duties under these Regulations.
(2) Every person in respect of whom it is the duty of a prescribed person to
make a return shall give to that prescribed person such information as the
prescribed person may reasonably require for that purpose, and shall give to
the census enumerator, census team leader or census district manager such
information as that officer may reasonably require for the performance of
his duties under these Regulations.
(3) A person to whom information is given pursuant to the Census Order and
these Regulations shall not without lawful authority-
(a) make use of that information; or
(b) publish it or communicate it to any other person,
otherwise than for the purposes of the Act.
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