All
This is a reply I have received from Pat who has taken the Commissioner's
advice on this subject.
Many thansk to all who responded.
Doreen
> -----Original Message-----
> From: [log in to unmask] [SMTP:[log in to unmask]]
> Sent: 31 July 2000 14:41
> To: [log in to unmask]
> Subject: RE: Emergency Contact Numbers
>
> Hi Doreen,
>
> I went through this at my old company where we were implementing a HR
> database for approx. 20,000 employees. Essentially, the ODPC agreed that
> it
> would be impracticable to obtain the consent from each of the NoK as this
> would involve disproportionate effort and of the fact that the information
> could be necessary to save the life of an employee (i.e. NoK held vital
> info
> about blood group, allergies etc).
>
> What we agreed was that we would get the employee to sign and undertaking
> that they has notified the NoK that xx held data for these purposes and
> that
> they could write and object if they wished, that the data would only ever
> be
> used for emergencies and that the data would be erased once the employee
> left the company of changed NoK details etc.
>
> I hope this helps
>
> Pat
>
> -----Original Message-----
> From: Broom, Doreen [mailto:[log in to unmask]]
> Sent: 31 July 2000 14:29
> To: [log in to unmask]
> Subject: Emergency Contact Numbers
>
>
> Hi all
> One of our Departments is setting up a database which is to hold details
> of
> staff as well as an emergency contact number should they have an accident
> e.g. next-of-kin. Apparently an incident occurred and the person
> concerned
> was admitted to hospital but they cold not notify anyone as they had no
> number.
> To me it would seem fairly sensible to do this but there may be
> implications:
> 1. Should the person who is being named as the emergency contact be
> notified of this and should their consent be obtained?
> 2. A person could be separated and the spouse is notified - could this
> be wrongful disclosure?
> Anyone any views on this?
> Regards
> Doreen
>
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