I have been asked to find out whether this form would help with data access
across an organisation. I have pointed out already that this sort of
personal data access should be on a case by case basis. I have also raised
concerns about the interpretation of data by a user on an unfimiliar system.
However, I can see that this type of agreement could have efficiency
benefits, particularly in the prevention of fraud. What do other group
members think?
??? District Council
Access to Personal Data Disclosure Form
In Accordance with the Data Protection Act 1998
This is an agreement between
..................................................... Section and the
................................................ Section of ??? District
Council on the ......................................... (date).
Section A - To be completed by Manager of Section giving access to computer
system
Under Section 29 of the Data Protection Act 1998, I as Manager of the
............................................. Section of ??? District
Council hereby grant access to the .................................
computer system to those officers within the
............................................ Section of ??? District Council
whose name/s appear in Table 'A' for the specific purpose of
:...........................................................................
............................................................................
............................................................................
............................................................................
............................................................................
....................................................
Table A Named officers
1:.....................................................
2:.....................................................
3:.....................................................
Signed:.......................................... Date:.....................
Section B - To be completed by Manager of Section giving access to computer
system
In accordance with Section 29 of the Data Protection Act 1998, I as Manager
of the ............................................. Section of ??? District
Council hereby acknowledge that staff who work within my Section whose names
are set out in Section 'A' above will access the computer system as
described above only for the specific purposes also declared in Section
'A'. I have/will instruct my staff not to disclose or use the information
gathered from the aforementioned system for any other purpose than that set
out in Section 'A' and that to do so will result in disciplinary action
being taken.
I will inform the Manager whose name is set out in Section A if and when any
member of my staff leaves or changes duty and will submit a revised copy of
this form in due course.
Signed:.......................................... Date:.....................
Paul Lightowlers (Lead Business Analyst),
Teignbridge District Council,
Forde House,
Newton Abbot,
England,
TQ12 4XX
Tel. (01626) 361101 Fax. (01626) 334620
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