Are your Council minutes in the public domain (at least to the extent that
any member of the College can go to its Library and look them up)? Do the
minutes show attendance at meetings?
To be absolutely safe you could direct the enquirer to the minute book. (Or
you could give the information to the enquirer on the basis that the minutes
are *public*.)
If the minutes aren't accessible to members of the College then attendance
of Trustees is a matter for Council only. The enquirer has an interest in
Council matters as a member of the College - but I'm not sure this interest
goes far enough to monitor what the representative is up to. Presumably the
representative is doing this function in addition to normal duties, doesn't
get paid for it, etc - so there's no employment relationship to consider?
The enquirer should ask the representative directly.
Craig Brown
University of Leicester
> -----Original Message-----
> From: Gil Richardson [SMTP:[log in to unmask]]
> Sent: Monday, August 07, 2000 10:24 AM
> To: [log in to unmask]
> Subject: Attendance at Council Meetings
>
> Council, the Trustees of the College, meets 5 times a year. Members of
> Council represent the Faculties of the College. A member of the
> College/Faculty has requested (more of a demand really) the attendance
> record of the Council member representing the requesting member's Faculty
> be
> disclosed to him.
>
> We have declined on the grounds of DP provisions on disclosure - consent
> etc.
>
> Attendance records of Council Members (5 out of 5; 4 out of 5; say) are
> reported to the Trustees of the College via the Annual Report. We believe
> this to be the extent of the College requirement to disclose attendance
> records.
>
> I would be grateful for any comments/thoughts on this.
>
>
> Gil Richardson
> Senior Information Manager
> RCGP
>
> email: [log in to unmask]
> Website: www.rcgp.org.uk
> Tel: 0171 581 3232 ext 231
> Fax: 0171 225 3047
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