Hi
I informed our Marketing department this morning about these comments from the ODPC. They raised a few points which I would be grateful for any help with:-
The points are:-
Who is responsible for ensuring the people in the photograph wish to be part of it. Is it the photographer or is it the person commissioning the photo?
(especially when a local press photographer is used rather than the College photographer)
We frequently take pictures in schools of 5th or 6th formers who come into College and we use the pictures to advertise the particular event both in the College magazine and the press. Who is responsible for getting permission here, is it the head teacher of the school, us, the parents or do we give the children the option to leave the group (not always practical)?
Also on results day the photographer has 30mins to run round getting as many pictures as he can. These are usually emotional pictures of students hugging each other etc. They are not posed and he does not collect student names. Does he have to ask the students permission to use the picture after he has taken it or can they just be used as part of 'College Life'?
Are there special clauses for people with special needs who are not in a position to give consent themselves?
Thanks
Jo White
Edge Hill
>>> J F Hitches <[log in to unmask]> 10/31 3:59 pm >>>
I recently raised the question of publicity photographs with the
ODPC.
We had suggested that where we were taking shots of specific
individuals (ie posed or semi-posed shots) we should use a normal
photographers model release form which would be signed by the
participants.
Where it was an organised or targetted group - such as a class -
we should say what we were doing and give the opportunity for
individuals to opt out (ie temporarily leave the group).
The ODPC agreed with that method of working.
For general shots of campuses and of public places (eg Kingston
town centre) the ODPC saw no need for any specific action unless
we were particularly targetting individuals. They considered that
the fact that someone was in a particular place at the time the
shot was taken was a fact of life and as we were not identifying
the individual (or the time/date the shot was taken) there was
not a problem.
John Hitches
J F Hitches
Data Protection Officer and
Information Security Officer
Kingston University
River House
53-57 High Street, Kingston upon Thames
Surrey, KT1 1LQ
Telephone/Fax: 020 8547 7768
E-mail: [log in to unmask]
The views expressed are those of the individual and
not necessarily those of the university.
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