Clearly that negates the points in my last post then.
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Pounder Chris
> Sent: 09 September 2004 13:19
> To: [log in to unmask]
> Subject: Re: Employee manual records: Interaction between DPA and FOI
>
>
> The contents of this e-mail are confidential and may be
> privileged. Please refer to the notice at the foot of this
> e-mail before reading any further.
>
>
>
> This is better plain INGLISH explunation as the last one was rubbish!
>
>
> Employee records of any form held by a public authority are personal
> data
>
> The Principles and rights apply only to those employee
> records which are
> electronically processed or which are stored in Relevant
> Filing Systems
>
>
> C
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Sally Justice
> Sent: 09 September 2004 12:22
> To: [log in to unmask]
> Subject: Re: Employee manual records: Interaction between DPA and FOI
>
>
> As the IC states very clearly that he supports "plain english" could
> someone please explain in plain english in a very succinct manner
> exactly how the Acts should be interpreted as I am now completely
> confused and even more so after reading the various acts on the web!
>
> Thanks
> Sally
>
> Ian Welton wrote:
>
> >DREW Nic on 09 September 2004 at 09:31 said:-
> >
> >
> >
> >>Section 70(1) of the FOIA amends section 33 of the DPA and basically
> >>provides an exemption to accessing Personnel files. If this
> wasn't in
> >>the FOIA, that Act would give public sector employees more
> rights of
> >>access to their personnel files than those in the private sector.
> >>
> >>
> >
> >Unless the title to the FOI s.70 - "Exemptions applicable to certain
> >manual data held by public authorities." has no real
> meaning I would
> >dispute that statement.
> >
> >If you are correct I am thoroughly confused about the broader affects
> >of the FOI to the private sector.
> >
> >Ian W
> >
> >
> >
> >>-----Original Message-----
> >>From: This list is for those interested in Data Protection issues
> >>[mailto:[log in to unmask]] On Behalf Of DREW Nic
> >>Sent: 09 September 2004 09:31
> >>To: [log in to unmask]
> >>Subject: Re: Employee manual records: Interaction between
> DPA and FOI
> >>
> >>
> >>Patrick
> >>Section 70(1) of the FOIA amends section 33 of the DPA and basically
> >>provides an exemption to accessing Personnel files. If this
> wasn't in
> >>the FOIA, that Act would give public sector employees more
> rights of
> >>access to their personnel files than those in the private sector.
> >>
> >>Nic
> >>
> >>
> >>-----Original Message-----
> >>From: Watson, Patrick [mailto:[log in to unmask]]
> >>Sent: 09 September 2004 08:48
> >>To: [log in to unmask]
> >>Subject: Re: Employee manual records: Interaction between
> DPA and FOI
> >>
> >>Chris
> >>You have confused me with your latest comment. It seems to
> contradict
> >>your newsletter unless I have misunderstood your comment below. My
> >>understanding
> >>from your newsletter is that a former employee could not access his
> >>chronologically ordered manual personnel file under DPA
> because it is
> >>not a
> >>relevant filing system. The same person could however access
> >>this file
> >>under the FOIA from Jan 2005.
> >>
> >>Patrick
> >>
> >>-----Original Message-----
> >>From: Pounder Chris [mailto:[log in to unmask]]
> >>Sent: 08 September 2004 19:50
> >>To: Watson, Patrick; [log in to unmask]
> >>Subject: Employee manual records: Interaction between DPA and FOI
> >>
> >>
> >>
> >>The contents of this e-mail are confidential and may be privileged.
> >>Please refer to the notice at the foot of this e-mail
> before reading
> >>any further.
> >>
> >>
> >>
> >>If the discussion is about employee manual records, then FOIA is
> >>irrelevant
> >>
> >>The Durant judgment means that employees will only gain access to
> >>manual employee records, if these records form a relevant filing
> >>system. The OIC has gone on the record that there are not many
> >>relevant filing systems
> >>
> >>C
> >>
> >>-----Original Message-----
> >>From: This list is for those interested in Data Protection issues
> >>[mailto:[log in to unmask]] On Behalf Of Watson, Patrick
> >>Sent: 08 September 2004 08:28
> >>To: [log in to unmask]
> >>Subject: Re: Interaction between DPA and FOI
> >>
> >>
> >>The point that I am trying to clarify is whether chronologically
> >>maintained manual personnel files escape disclosure under
> both the DPA
>
> >>and FOIA. When I put this to OIC I was told that chronologically
> >>ordered manual personnel files did not meet the definition of a
> >>relevant filing system and were not disclosable. I then
> asked whether
>
> >>a data subject could access this same personnel file under FOIA and
> >>was told no
> >>as it contained personal data. The OIC cannot have it both ways.
> >>
> >>There is no doubt that manual personnel files are crammed full of
> >>personal data and this makes the Durant decision illogical.
> Personnel
>
> >>files probably hold more personal data than any other file in the
> >>organisation and current and former staff will find bizarre
> that they
> >>cannot get any form of access to it under DPA or FOIA.
> Have we got a
> >>situation that excludes this employment area from any effective
> >>scrutiny by data subjects.
> >>
> >>Patrick
> >>
> >>-----Original Message-----
> >>From: DREW Nic [mailto:[log in to unmask]]
> >>Sent: 07 September 2004 15:32
> >>To: [log in to unmask]
> >>Subject: Re: [data-protection] Interaction between DPA and FOI
> >>
> >>
> >>FOIA introduces a new category of data (category e ) into
> the DPA, but
> >>only for public authorities. This category will widen access to
> >>personal data,that Durant might have prevented, but has an
> exemption
> >>for access to personnel data. See sections 68 and 69 of the FOIA.
> >>
> >>Nic
> >>
> >>-----Original Message-----
> >>From: Watson, Patrick [mailto:[log in to unmask]]
> >>Sent: 07 September 2004 10:56
> >>To: [log in to unmask]
> >>Subject: Interaction between DPA and FOI
> >>
> >> Can colleagues help me to clarify some issues
> relating to the
> >>interaction between data protection and FOI. Many manual files
> >>including personnel files do not meet the Court of Appeal (Durant)
> >>definition of a relevant filing system and are therefore not
> >>disclosable under the subject access provisions of the DPA.
> If a file
>
> >>is not considered to be personal data then what access is there to
> >>this file by
> >>the data subject through FOI?
> >>
> >>Thanks
> >>
> >>Patrick
> >>
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