If you know where to find it, whether by card index or memory, then it is a
relevant filing system because you can retrieve the information by
reference to the person's name (or some other identifier).All the Act
requires is that it is "readily accessible" - it says nothing about HOW it
is readily accessible.
Charles
>How can you tell who the file relates to if there is nothing on the folder?
>Is it just that you know where to find the file on the individual? If so,
>it is not structured. If you can find the individual's file through
>card-index (numbered file), name on front of file etc. then it is
>structured.
>D
>> -----Original Message-----
>> From: [log in to unmask]
>> [SMTP:[log in to unmask]]
>> Sent: 06 December 2001 16:41
>> To: [log in to unmask]
>> Subject: Re: Structured Files
>>
>> ** Reply to note from Pat McKay <[log in to unmask]> Thu, 6 Dec
>> 2001 16:25:19 +0000
>>
>>
>> > Hi
>> >
>> > With respect to the Data Protection Act I have been receiving
>> conflicting
>> > advice as to what constitutes a structured file - in particular I have a
>> > folder containing a large number of documents relating to an individual
>> > which is in date order of the documents - would this be considered to be
>> a
>> > structured file?
>> >
>> > Thanks
>> >
>> > Pat
>>
>> Yeap.
>>
>> It is structured as all the docs are held in relation to a person. How
>> unstructured they are inside the folder is irrelevant.
>>
>> Bye.
>> Charles
>>
>> ==============================================
>> Charles Christacopoulos, Secretary's Office, University of Dundee,
>> Dundee DD1 4HN, Scotland, United Kingdom.
>> Tel: +44+(0)1382-344891. Fax: +44+(0)1382-201604.
>> http://www.somis.dundee.ac.uk/
>> Scottish Search Maestro http://somis2.ais.dundee.ac.uk/
>>
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>
>
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Professor Charles Oppenheim
Dept of Information Science
Loughborough University
Loughborough
Leics LE11 3TU
Tel 01509-223065
Fax 01509-223053
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