One word DON'T. Unless it is completely unavoidable in which case it is almost always possible to "scramble" or otherwise pseudonymise data so that it is not longer identifiable.
It's OK to say "we only use it for testing" for you need to consider the DPA principles and what lawful basis you have for using the data in this way. Not only that, but just how good are your processes.
I know of one well known accountancy package supplier which used live data for test. A salesman decided it wold be a good idea to use the test data for demonstrations (I don't think he understood it was real data). All went well for several months until a presentation was given to a room full of people and someone jumped up and shouted "those are my accounts!"
You need to really think about using live for anything other than live situations. Never training, whether in-house or not and never testing unless you can fully demonstrate that testing would be inadequate if such data could not be used, and even then it should be deidentified as much as possible.
Just don't.
Simon Howarth.
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Tara Davies
Sent: 06 March 2017 07:58
To: [log in to unmask]
Subject: Re: [data-protection] Training Database
We have three versions of our student database.. Live, test and train
We often copy live data to the test database but this is purely used internally for IT staff to test new systems and it is often impossible to do this on dummy data however test is never used anywhere apart from within IT
We would not use live data for training which is a completely different scenario
It is worth making the distinction between test and train
Kind Regards
Tara Davies
Information Manager
Brighton Hove and Sussex Sixth Form College
01273 859813
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Kate Glanville
Sent: 03 March 2017 12:08
To: [log in to unmask]
Subject: [data-protection] Training Database
Hi all
I've just found out that our IT section use a 'live to test' copy of one of our databases for training purposes. They train new users of the software using a test database which has been copied from the live database.
Any thoughts on this? How do staff in your organisations train on software, does something similar happen?
Kind Regards
Kate
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