These people are going out to collect census forms. You trust them not to
steam open the envelopes and read all the personal data on the form. You
probably trust them to help people fill in the forms if they are struggling.
They have access to masses of data. So you must have a confidentiality
agreement that continues for ever, even after they finish their work, and
that they sign up to in blood. The little extra data from access to your
PVP register is important, but actually a minimal addition.
Paul Ticher
0116 273 8191
22 Stoughton Drive North, Leicester LE5 5UB
----- Original Message -----
From: "Brenda Scourfield" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, November 30, 2009 4:14 PM
Subject: Census
A question was raised at a recent meeting about our PVP register. The future
census will entail people going out to chase up forms. Whilst many of these
will
be Council staff, some could be temporary staff employed just for this job.
Should they have access to data on our PVP register if the house/person they
are going to is on the register ?
Whilst at the time of visiting they are in fact our agents, once over we
would
have no control over what they might divulge. I realise this is true of any
member of staff that leaves the authority, but wondered whether we should
have some sort of statement of confidentiality for them to sign. I suppose
this
could apply to temporary staff who are only employed once a year to chase up
electoral forms.....
If we withheld the information and one was attacked, would we be to blame ?
Has anyone else considered this ?
Brenda
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list
owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your
needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|