Hi Ciaran,
I guess not many responses then?
We are currently setting up a scanning system and policy. Without
going in depth, basically, there is no definitive answer. There is not
enough case law about to guarantee 100% an electronic copy is valid in a
court of law. However the convention is that in 'most' cases it will
be. Most of our letters in and out will be scanned with sigs and
destroyed. However, signed contracts will be scanned but the hardcopy
will be archived. Really it's a case of risk assessment apporpriate to
your organisation. The Scottish gov has a comprehensive policy and
procedures for its scanning but it's heavy duty. I used it as a
template but stripped out a lot.
We have an EDRMS system and the scanned docs will be part of a work
flow that asks if you are scanning a high risk doc or not. High risk
docs are retained and sent to the records officer for storage.
Si.
Simon Macauley
Legal Compliance and Customer Services Officer
Scottish Funding Council
0131 313 6691
>>> "Ward, Ciaran" <[log in to unmask]> 18 December 2008
16:45:52 >>>
Can anyone clarify the legal validity of an electronic document in
court
proceedings? What I'm trying to get at is how does such a document
become authenticated - eg does a scanned document require a signature
in
order to be valid?
Ciaran Ward - Information Officer
Direct: 01992 709819
Lee Valley Regional Park Authority
Myddelton House, Bulls Cross, Enfield, Middlesex, EN2 9HG
Tel: 01992 717711 Fax: 01992 709922
www.leevalleypark.org.uk
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