Brett
We do not refuse students access to their exam marks here at Portsmouth but we will not provide their parchment until any outstanding fees / fines are paid.
In case you haven't already seen it, the ICO document at the link below is useful here. http://www.ico.gov.uk/upload/documents/library/data_protection/practical_application/data_protection_good_practice_note_access_to_exam_results.pdf
You will have to provide the results but could withhold the parchment
Samantha
Samantha Hill
Complaints & Information Disclosure Officer
University of Portsmouth
Tel: 02392 843642
>>> Brett Dodgson <[log in to unmask]> 17/10/2008 09:55 >>>
Like most universities, we put sanctions on students with unpaid debts.
These sanctions include the withholding of exam results.
We now have a student who, to get round those sanctions, has made a
formal Subject Access Request for this information.
Ordinarily, we follow the usual provisions regarding students who try to
access their exam results by using the Act - i.e., they are released
within forty days from the results being published or within five months
of the date of the request, whichever is sooner. In this case we are now
more than forty days since the results were released. This is the first
time though where those requirements have clashed with our sanctions
policies.
Has anyone been in a similar position? I'm wondering whether the Act
effectively trumps our sanctions policies. Any advice would be greatly
appreciated.
Brett Dodgson
Academic Services Officer
Academic Services Division -- Data Protection
University of Nottingham
University Park
NOTTINGHAM
NG7 2RD
Tel: 0115 846 6925
Fax: 0115 951 6566
http://www.nottingham.ac.uk/staff/dpa
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