My experience is that Human Recourse sections become very protective of
information contained within the >>>"100s of folders, disciplinary records,
sickness records, comments about
> employees, copies of references given and received ... That is the juicy.
Is this material 'open to access' by the data subject
> material<<<<<
----- Original Message -----
From: "Charles Christacopoulos" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, August 23, 2000 12:53 PM
Subject: RE: right of access
> ** Reply to note from "Tommy Kennedy"
<[log in to unmask]> Wed, 23 Aug 2000 11:32:47 +0100
>
>
> > Yes, the =A310 fee can apply to subject access requests on personnel
file=
> > s if you want.
> > However, we are also obliged to be more proactive in ensuring employees
=
> > know whats going on with their information and to ensure that the
informa=
> > tion is correct. I have seen some guidelines suggesting we should be
hand=
> > ing out copies of all personnel records on an annual basis to meet these
=
> > requirements.
> > I'd be interested in other views on this.
> >
> > Tommy Kennedy.
>
> It would probably be a good idea to make all "electronic records"
> accessible. New personnel systems seem to be moving towards a web
> interface with the idea being that employees would be able to change
> particular details about themselves (for example, prefered mail address,
> next of keen, telephone numbers etc). There is no reason why a lot of
> information - including payroll - cannot be shown to the data subjects
> themselves.
>
> The problem is what do you do about the "other" information sitting in
> 100s of folders, disciplinary records, sickness records, comments about
> employees, copies of references given and received ... That is the juicy
> material. Many of these records would be accessible under DP. Go and
> tell that to Human Resources :-)
>
> Charles
>
>
>
> ==============================================
> Charles Christacopoulos, Secretary's Office, University of Dundee,
> Dundee DD1 4HN, (Scotland) United Kingdom.
> Tel: +44+(0)1382-344891. Fax: +44+(0)1382-201604.
> http://somis.ais.dundee.ac.uk/
> Scottish Search Maestro http://somis2.ais.dundee.ac.uk/
>
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