Not strictly data protection but hopefully you are able to answer these questions I have.
I have put my answers in below the questions
1 - What email system do you use? e.g. Google, 365, Outlook etc
Outlook
2 - Do you use a EDRM to store documents and records?
Yes
3 - if yes, what system do you use?
HPRM formerly known as TRIM
4 - If no, how do you store documents and records?
N/A
5 - Do you have a size restriction on your email? or do you have unlimited mailbox size?
Yes
6 - if you have a restriction, what is it?
We have 4 different mailbox limits these are
350MB
750MB
1200MB
4000MB
7 - Do you have any rules in place for the length of time an email remains in your email system8 - If yes, what is is it?
Yes, 3 months - After 3 months, if an email has not been filed in HPRM, it is deleted.
9 - once an email is deleted, how long is it held it on a backup until it is finally deleted?
One year
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