I may be shot down here but I'd see no problem with indicating that the applicant is entering into an agreement with the College, stating that the College needs all the information requested on the form in order to assess the application and make the person an offer and that it will keep this information for x years in order to provide the service the applicant is requesting - which is basically contractual.
Obviously marketing purposes would be dealt with in a further notice
Suzy
-----Original Message-----
From: This list is for those interested in Data Protection issues <[log in to unmask]> On Behalf Of Charles Christacopoulos
Sent: 24 April 2018 15:24
To: [log in to unmask]
Subject: Re: [data-protection] FE application wording query
On 24/04/2018 09:15, Michael Lockton wrote:
> This is the opening paragraph of our proposed college application form. There is some controversy over the use of the word 'contract', so I would appreciate views.
>
> "In order to process your application, contact you in relation to your application and to attend a programme at the college it is necessary to ask for and retain some details about you. By completing this application form and signing below, you are entering into a contract with the college, and we need to retain these details in order to process your application."
>
Hi Michael,
IANAL.
I read the text before I read your question properly, and the word contract stuck out. Assuming there is no further correspondence, when the college replies then you may have a contract. It may be better to have the contract text before the signature point with some more explanation, what happens when you apply ... I would keep the data protection stuff separate from the contract. It seems to me you need another round of correspondence to form the contract.
What if they apply for two different courses intending to only pursue one (need to see if they would be accepted in one or the other or both)?
Fair enough for FT study, but if the study is PT what if you cannot offer the course in the days you thought you could and you offer it on different days/times, you are then in breach of contract.
I guess you will run all the courses you advertise and some will not be subject to "if we have enough students taking the course".
Excuse the random ramblings. Happy to help muddle up the waters.
Charles
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