I agree with Brenda, you need to treat each request entirely separately as there will be different reasons for requests being made and some will be straight forward and others you may wish to refuse or query. If you give carte blanche (bit of German there for a Friday) to requests then you are also opening yourselves up to complaint and action from the public and maybe the ICO.
Simon.
Simon Howarth MBCS CITP
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Scourfield, Brenda
Sent: 05 October 2012 08:54
To: [log in to unmask]
Subject: Re: [data-protection] Disclosing information to police
We always ask for authorization and treat each request on a case by case basis. We usually disclose but haven't in a couple of instances. If the safety of a child or other person is at stake and the information is required immediately we ask that the section 29 form be completed retrospectively. We still satisfy ourselves though that it is a valid request before disclosing.
Thanks
Brenda
Brenda Scourfield
Team Leader
I.T.
Pembrokeshire County Council
Swan House,
Swan Square,
Haverfordwest
SA61 2AN
01437 775380
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Kirsten Donaldson Wheal
Sent: 04 October 2012 17:36
To: [log in to unmask]
Subject: [data-protection] Disclosing information to police
(Apologies for cross-posting)
Good afternoon everyone
I'm interested in other institutions' policies for disclosing staff members' personal data to the police under the DP exemption for the prevention or detection of crime.
At the University of Edinburgh, we have been advising that we don't disclose information automatically if the police (or other body with statutory powers) ask for it - we would ascertain whether they are asking for information about a named individual and for a specific purpose, and then ask for the correct authorisation documentation.
Recently we have been challenged on this by another area of the University, which would rather not ask for the authorisation every time.
Do you ask for authorisation in all cases? Are there times when you would disclose without it?
Many thanks in advance,
Kirsten
Kirsten Donaldson Wheal
Assistant Records Manager
University of Edinburgh
Old College, South Bridge
Edinburgh EH8 9YL
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