Morning Lawrence

Thank you for your input.  We have found an alternative way of getting
the information to the individuals without using the housing/council tax
benefit data which I feel much more comfortable with.

Many thanks again.

Jane Holden
Corporate Services Officer
Legal Services
Barrow-in-Furness Borough Council
Town Hall, Duke Street
Barrow-in-Furness
Cumbria  LA14 2LD
Tel:  01229 876452
Fax: 01229 876515 





-----Original Message-----
From: Lawrence Serewicz [mailto:[log in to unmask]] 
Sent: 12 July 2012 17:30
To: Jane Holden; [log in to unmask]
Subject: RE: Data Sharing - Housing & Council Tax Benefit Recipients

Jane,
A couple points to consider are whether this would be unfair or harmful
to the people. I would imagine that the people receiving the targeting
mailing will benefit directly from it.

I think the organisation will have tried to approach these people in
other ways. However, many people do not know they are eligible based on
what is advertised.  The take up on television adverts and other print
media is relatively small even though people can benefit from what is
advertised.

A targeting mailing, I would assume this is a small percentage of
people, would be a very good way to reach these people.

I would imagine you could write a data processing agreement whereby the
addresses identified are only used for that single mail shot.  If you
put it in your mailing, you do face the possibility that you have to pay
the postage.

I would be surprised if anyone who would benefit from the service (which
is  government service (delivered by a private company)) would be
aggravated by finding out they are eligible for the service.

However, much of this will depend on your privacy notice and whether the
organisation sees a schedule 2 (6) argument for processing the
information in this way.

Best,

Lawrence


-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Jane Holden
Sent: 12 July 2012 12:14
To: [log in to unmask]
Subject: [data-protection] Data Sharing - Housing & Council Tax Benefit
Recipients

Morning

We are being asked by a company, who run a grant scheme on behalf of the
Government, for addresses of Housing and Council Tax benefit recipients
so that they can do a targeted mailing to ensure a larger uptake of the
grant.  There is a data sharing agreement template and data sharing
would be done on the basis that it will provide us with information on
thermal efficiency of the housing stock.

The current eligibility criteria is quite high so it's not just a case
of everyone on benefits would be mailed. It would only be those on
specific benefits.

Is the sharing fair? necessary & proportionate? in the legitimate
interests of the benefit claimant? Etc etc

I must say my initial reaction is one of reluctance.

Any views/advice would be gratefully received.

Many thanks

Jane Holden







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