Trevor
Do you have a mandate from Bert to allow Fred to act on his behalf? If no then you will need to go back to Bert and advise him that you will need his written authority to allow Fred to act, this should also be verifiable to protect you from any comebacks should anything happen afterwards.
K
Kevin Giles
Information Compliance Advisor
The Glasgow Housing Association Ltd
Tel: 0141 274 6723
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From: This list is for those interested in Data Protection issues on behalf of Trevor Pearce
Sent: Mon 09/08/2010 11:21
To: [log in to unmask]
Subject: [data-protection] Low Level Help
We have received a subject access request from an individual (I'll call him Fred) who has been acting as a representative for someone in a grievance procedure (I'll call him Bert). The SAR is for all data, including emails, held in relation to Fred.
I have been busy redacting all the emails that have been sent to Fred, culling any mention of Bert's case - for all I know they could have fallen out, and I think this should be regarded as Bert's data, which Bert may put in an SAR for if they wish to receive.
We hold a number of emails from Fred that refer to the case. Should I also redact these emails, even though Fred is the person that sent them, to remove any reference to Bert's case?
--
From: Trevor Pearce
Deputy Academic Registrar (Academic Services)
Tel +44 (0)20 7380 3044
Fax +44 (0)20 7380 3092
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