Just to clarify my previous post, I was not saying you should or should
not display unredacted, simply pointing out that if you make a proper
assessment the DPA provides an appropriate mechanism to avoid you
breaching the principles.
Phil Bradshaw
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tony Brookes
Sent: 02 June 2009 14:22
To: [log in to unmask]
Subject: Re: [data-protection] School Registers
Hi
I'll take a slightly different view. The London Met Archives would let
me consult the admissions register for a mental hospital as long as the
records were more than 70 years old, and as it was for my great uncle,
it was. The DOB, mother's maiden name and registration district are
public records as are copies of any BMD certificate.
I would therefore be happy with such information being available and
would not redact anything.
Sorry to disagree.
Tony Brookes
University Information Assurance Officer University Of Derby
DE22 1GB
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of simon howarth
Sent: 02 June 2009 13:49
To: [log in to unmask]
Subject: Re: [data-protection] School Registers
Hi Doreen,
Name and DOB are pretty powerful together, but not necessarily a major
cause for concern. I suppose you have to consider the risks. What are
the risks of someone being distressed or damaged as a consequence of
releasing this information, quite apart from considering the privacy
impact - Privacy Impact Assessment anyone?
I can only compare it (and it's not a good comparison) with the 1939
registers held by the NHS which was the enumeration performed in
September 1939 that was used to issue identity cards and which had all
births, deaths and lots of other information added to it up to 1991 when
it went electronic.
Even though there may be entries where individuals have passed away or
the address is no longer relevant, there is still a chance of people
from 1939 being alive, therefore unless they can be traced and give
their consent the information would not be made public.
I am not sure if such a register would be classed as a public documen
now, and maybe you should check out the relevance of the Public Records
Act to see if this may play a part? Census data and the 1939 enumeration
are covered by the Census Act and there is a 100 year moratorium on the
release of information, with the exception of the 1911 census which was
made public early due to an administrative error.
I suppose, if it were me, I would not be displaying the register, or I
would be redacting all but name.
Sorry, to be of no more use!
Simon Howarth.
Quoting "Broom, Doreen" <[log in to unmask]>:
> Hi All
>
>
>
> I know we have been down this route before but am not sure what the
> current position on this topic is.
>
>
>
> The issue I am dealing with is an exhibition being held by one of our
> schools with the assistance of our Archivist. There is an admission
> register from 1939 with evacuees being admitted. There is no
> sensitive data involved only name, address, date of birth, name of
> parent or guardian and date admitted and left. The addresses are more
> than probably out of date and the parents/guardians are probably
> deceased and therefore the only real issue I have is date of birth.
> Anyone dealt with this type of scenario before or have any views?
>
>
>
> Many thanks,
>
>
><snip>
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