Thanks to all who contributed to the discussion on this topic. It has
given me much valuable food for thought!
Ciaran
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Chell, Robert
Sent: 07 January 2009 13:14
To: [log in to unmask]
Subject: Re: [data-protection] Legal validity of electronic documents
However, it does seem a little odd that BSI should claim in its
publicity for BS 10008 that "Both BS 10008 and the CoP are referenced in
the Section 46 of the Freedom of Information Act 2000: Code of Practice
on Records Management" when the S. 46 CoP was written in November 2002,
and BS 10008 not published until November last year.
Possibly not a statement that, with any degree of certification, might
be admitted in eveidence in a court of law.
Robert Chell
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Kashmero Gosal
Sent: 07 January 2009 12:37
To: [log in to unmask]
Subject: Re: [data-protection] Legal validity of electronic documents
You might find the following useful:
British Standard explains how to store data for use as evidence
A new British Standard has been published that aims to maximise the
evidential weight of electronic information held by companies. BS 10008
sets out requirements for data management in companies to ensure the
integrity of information.
15/12/2008
http://www.out-law.com/page-9655
Kashmero Gosal
Information Governance Officer (Legal)
Leicester City Council
0116 252 7028
>>> Simon Macauley <[log in to unmask]> 07/01/2009 10:10 >>>
Hi Ciaran,
I guess not many responses then?
We are currently setting up a scanning system and policy. Without going
in depth, basically, there is no definitive answer. There is not enough
case law about to guarantee 100% an electronic copy is valid in a court
of law. However the convention is that in 'most' cases it will
be. Most of our letters in and out will be scanned with sigs and
destroyed. However, signed contracts will be scanned but the hardcopy
will be archived. Really it's a case of risk assessment apporpriate to
your organisation. The Scottish gov has a comprehensive policy and
procedures for its scanning but it's heavy duty. I used it as a
template but stripped out a lot.
We have an EDRMS system and the scanned docs will be part of a work flow
that asks if you are scanning a high risk doc or not. High risk docs
are retained and sent to the records officer for storage.
Si.
Simon Macauley
Legal Compliance and Customer Services Officer Scottish Funding Council
0131 313 6691
>>> "Ward, Ciaran" <[log in to unmask]> 18 December 2008
16:45:52 >>>
Can anyone clarify the legal validity of an electronic document in court
proceedings? What I'm trying to get at is how does such a document
become authenticated - eg does a scanned document require a signature in
order to be valid?
Ciaran Ward - Information Officer
Direct: 01992 709819
Lee Valley Regional Park Authority
Myddelton House, Bulls Cross, Enfield, Middlesex, EN2 9HG
Tel: 01992 717711 Fax: 01992 709922
www.leevalleypark.org.uk
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