On Wed, 5 Nov 2008, Bailey, Trish wrote:
> I second what Simon Howarth has shared regarding the above, and as a
> records & info specialist and a Personal Assistant in a former life, I
> would like to take his recommendation one step further.
>
> Do not "thread" the emails, create a new email (like sending hardcopy
> memos in the internal before we had email, they certainly were not
> "threaded" - but ahh trying to locate the info 6 months down the line
> was as fast as I could click my fingers - or in today's digital
> environment, click my mouse).
I didn't closely read what Simon said, unfortunately because you didn't
"thread" (reply to) it, I have no context for your comments. So I
strongly disagree that you shouldn't do that, with this a case in point.
People with sensible mail clients rely on people properly replying to be
able to act on a whole thread of discussion, and it benefit the web list
archives too. (In this case, the list archives seem to have coped, maybe
because the same Subject: was used).
But people should crop email to just the required amount to have their
reply make sense. Discouraging "top posting" of replies helps in this
regard too.
> It takes a second if not less to cut and past the above metadata or type
> it if you prefer, which is nothing compared to what happens now where we
> "reply" however, the difference is what route you use and the time and
> effort saved the other end is huuuge.
Messages getting too long because people do not crop them is a sign of:
a/ poor email training, or:
b/ laziness, or:
c/ both.
The ridiculous length of the list signature, plus the ridiculous lengths
of the mandatory organisational signatures are obscene contributors to the
problem, however no-one should be quoting them in their replies.
Jethro.
--
. . . . . . . . . . . . . . . . . . . . . . . . .
Jethro R Binks
Computing Officer, IT Services, University Of Strathclyde, Glasgow, UK
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