Colleagues
I would be grateful for some advice on the following:
We have bought into an external Alumni website provision facility who will
be acting as a data processor on our behalf. I have been asked to provide
former student data as part of the setting up process. The last two years
leavers cohort have been canvassed on exit to determine approval of
personal data being included on the website. A small minority replied
explicit in their refusal and their data will not be included.
The majority fall into two categories, approx one third who replied with
permission granted and again I do not have an issue with these. Approx
two thirds did not reply, but I have been asked to submit their personal
data for Names and start/end year data to be viewed by other members. My
understanding is that it will be a member only sign and former students
are being contacted prior to launch to invite them to become members.
I have also been asked to provide the last five years leavers data for
names and start/end data only to be displayed. I think from my
understanding of DPA that displaying even this small amount of personal
data would be contravening the DPA as it is being used for a different
purpose than it's original purpose(which was enrolment).
I would also be grateful for colleagues comments on the request to provide
current Personal Tutor names to add to the website for students who
subscribe to build their profiles. These tutors have not provided
permission for their names to be included. Again I am concerned about the
external website providers request with regard to DPA.
I look forward to your thoughts and comments
Sarah Rainford
CIS Manager
Blackpool Sixth Form College
01253 394911 Ext:232
#####################################################################################
This e-mail message has been scanned for Viruses and Content and cleared
by MailMarshal
#####################################################################################
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|