Hi Southampton,
I thought I might write and reply to this one, we are starting off this process although I wouldn't say that we have it entirely sorted at the moment.

Our PEEPS are drawn up between the student, the Head of Health and Safety and myself (actually with very little input from me). Where necessary we might need to obtain further information from other staff particularly residential managers. Either the head of Health and Safety or myself would gather this.

Generally, we've decided which students need a PEEP that is me. We basically offer PEEPs to all students with physical or sensory disabilities and then anything else that crops up that we might be concerned about or that someone raises a concern e.g. epilepsy. We offer the PEEPS but we don't enforce it that students have them. I have been told by an external advisor to the Uni that we should enforce it, but being disabled myself don't feel that we have the right to say, you have to have a PEEP or you can't come here. This is usually because PEEPs are paper documents that tick boxes but will not be effective in every situation and I just don't see that we can insist that someone has one.

We have a generic PEEP form but we don't draw up generic templates for certain disabilities.

The head of Health and Safety signs off the PEEP.

We may try to complete the PEEP prior to arrival but usually it happens once the student is on campus.

In terms of reviewing the PEEPs, we still trying to sort out the initial system, let alone reviewing them!!!

I hope this is helpful.

Kind regards
Pauline McInnes




-----Original Message-----
From: Discussion list for disabled students and their support staff. [mailto:[log in to unmask]] On Behalf Of enable
Sent: 13 May 2008 12:28
To: [log in to unmask]
Subject: Evacuation plans

Dear all

We are currently reviewing our PEEPS (Personal Emergency Evacuation Procedures) policy for students in all areas of the University including residential buildings and would appreciate members feedback on the queries below regarding their PEEPS procedure and best practise.

* Are your PEEPS drawn up by one department/individual or as a cross departmental exercise?
* Which department's) are tasked with or involved in drawing up PEEPS?
* Who decides which students require a PEEP?
* Do you draw up generic or template PEEPS for certain groups of students and/or certain areas that you amend to suit or is each PEEPS drawn up from scratch?
* How much student involvement in the PEEPS completion do you require?
* Who signs off the completed PEEP?
* Is the PEEP in place prior to the student arrival?
* How often and by whom is the PEEP reviewed?
* At what point in the student application process is the PEEP compiled?


All replies (and copies of PEEP documents if possible) will be very much appreciated.

Many thanks,


Disability and Mentor Service
Student Services Centre
George Thomas Building 37
Highfield Campus
Southampton
SO17 1BJ

Tel: 02380 597726
Web: www.soton.ac.uk/studentsupport

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