As an addendum to my earlier post I appreciate the question is in fact
one step removed. The principle remains that Toby needs to ensure that
the leisure centre has in place the controls described.
If they are not in place he should not be passing the data in the first
place - principle 7 again.
Phillip Bradshaw
Information Manager
Clerk to the Council
Room 111, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07779 284684
Fax: 029 2087 3349
Proactive Publishing Promotes Positive Perceptions
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Toby Davison
Sent: 23 July 2007 07:58
To: [log in to unmask]
Subject: [data-protection] Passing personal data to third parties which
will then be stored at home
Some of our young people with severe physical and learning disabilities
are going to take part in an activity scheme at a local leisure centre.
The leisure centre requires details from the care plans of these
individuals so that their needs are best met and so that they know the
conditions of them should there be an emergency.
None of these young people have the ability to act for themselves and
all of the parents have this responsibility. Consent has been sought and
achieved from the parents. It has now come to light that this
information will not be kept at the leisure centre but at the home of
the member of staff, where he mainly works. We have policies for our own
members of staff who need to take work home (although we do try to
discourage this) but not for situations like this.
We are in the process of informing the parents of this, and making the
leisure centre aware of their responsibilities towards this information
before allowing this to continue. Should we be seeking a more formal
agreement, which would take into account the security of this data?.
We would not want to hinder these activities because they will be
important for the young peoples well being and progress. Advice would be
appreciated.
Toby
Toby Davison
Archivist/Records Manager
The Together Trust
The Together Trust Centre
Schools hill
Cheadle
Cheshire SK8 1JE
0161 283 4815
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The Together Trust, Schools Hill, Cheadle, Cheshire, SK8 1JE.
Registered in England 301722. Registered Charity 209782.
Vat No. 611 4005 06. Tel: 0161 283 4848
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