Our support workers complete time sheets and are paid monthly through
payroll. I keep tabs on expenditure against DSA by means of a
spreadsheet which I have adapted from one used in local Universities
here in Birmingham. Invoices from agencies (we have a couple of
support workers via an agency) are more problematic in that invoices
are often wrong and have to be returned to the agency for correction.
We have then been sending them on to the LEA for payment, but it can
be hard keeping on top of whether or not the invoice has been paid.
I'm thinking we might change to a process whereby our finance
department pays the invoices and then we invoice the LEA, as in the
case of time sheets.
Hope this makes sense.
Please do come back and ask me any questions
Heather
________________________________
From: Discussion list for disabled students and their support staff.
on behalf of Bowman-Burns, Lynn
Sent: Mon 05/03/2007 14:19
To: [log in to unmask]
Subject: Re: Non medical helper invoices
Dear Carole
At the University of Essex Student Support Workers have a University
casual as and when contract and submit timesheets for the work on a
weekly basis and are paid on a monthly basis.
Where necessary (i.e. LAs have requested it and requested a copy of
the
timesheets) these are countersigned by the student being assisted and
a
copy submitted with the invoice otherwise a summary sheet is provided.
Student Support recharge (invoice) the LAs for SSW provision at the
end
of each term.
Lynn
Lynn Bowman-Burns
Senior Adviser (Disability)
Student Support Office
University of Essex
Tel: (01206) 873444
Email: [log in to unmask]
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-----Original Message-----
From: Discussion list for disabled students and their support staff.
[mailto:[log in to unmask]] On Behalf Of East Carole
Sent: 05 March 2007 13:49
To: [log in to unmask]
Subject: Non medical helper invoices
Two Local Authorities have recently contacted me about the method of
payment for note takers' invoices. Our note takers are self employed
and, up to now, they have invoiced the Las directly with no problem.
This is now being queried; has anyone else had any experience of this
and how do other institutions manage this? I should be grateful for
your
feedback.
Carole East
Senior Tutor
Disability Team Co-ordinator
Academic Support
Student Services
The University of Nottingham
The Orchards
University Park
Nottingham, NG7 2RD
tel: 0115 951 3710
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