Please refer to CRB Code of Practice
http://www.crb.gov.uk/PDF/code_of_practice.pdfwhich clearly states that
"Recipients of disclosure should retain neither Disclosures nor a record
of Disclosure information contained within them for longer than is
required for the particular purpose. In general, this should be no later
than six months after the date on which recruitment or other relevant
decisions have been taken, or after the date on which any dispute about
the accuracy of the Disclosure information has been resolved"
There is a much more detailed summary in section 4.3.2 of the Code of
Practice that you can refer to. It is recommended in section 4.3.3.6 to
keep only a record of the date of Disclosure, the name of the subject,
type of Disclosure, position in question, any recruitment decision made
and the unique Disclosure number
Hope this helpful
Cathy
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Paul Dodgson
Sent: 25 May 2006 13:29
To: [log in to unmask]
Subject: [data-protection] CRB results and Retention
Hi (apols if duplicate)
A simple one below (dangerous comment I know!), but I need to understand
if there are any business reasons for storage beyond appointment (save
refusal due to a CRB result)
At a recent School Bursars' meeting, a colleague was asked a question
re.
CRB checks. A school wanted to know if there was an official position
on
whether they should destroy copy CRB application forms etc.
Apparently,
some schools had been told by OfSTED that they weren't to keep them
under
Data Protection rules.
My current thinking is, destroy with application form if unsuccesful (in
accordance with existing retention rules) and destroy if appointed, when
the decision is made. The business unit holds all forms for 6 months
whatever.
Your views, as ever, much appreciated.
Paul
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