Not based in an academic environment, but used to be!
Surely what is needed is for staff to access information on a need-to-know basis.
One of my many hats is that of system administrator. I set staff access levels defining what they can/cannot access.
THose who need to know certain information can then access it. Would that be possible here? I know it can be complex, depending on how flexible your systems are and how they are structured, but you should be considering this.
Iain
Iain Harrison
Information Management Consultant
Information Management & Contracts
Leicester City Council
0116 252 7606
>>> Ann Keenan <[log in to unmask]> 04/24/06 9:31 pm >>>
Firstly my apology if this matter has already been discussed.
Like all Colleges we have a student record system (EBS in our case) and use Agent to produce a suite of web reports that enables information held on students to be available to staff. Although all staff have their own ID logins which is properly managed and allocated, currently all staff in the College are able to access all information held on EBS about every enrolled student.
When a student phones in to advice that they will not be attending College this information and the reason for their absence is recorded and details are scanned and made available in EBS to any staff who wish to access this information.
I am concerned therefore that we have made available too much information to staff (including reason why students are not in College) and would be very interested to hear how other Colleges have dealt with this data without having to employ a full time person who job it would be to permanently update staff access to student records?
Ann Keenan
Head of Registry
South Thames College
020 8918 7351
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