I apologise in advance for how negative this is going to sound, but is the
first statement entirely true? Clearly, any organisation which is unhelpful
or obstructive is going to create problems rather than resolve them.
Nevertheless, the Data Protection Act doesn't contain any advice and
assistance provisions - "as helpful as possible" sounds like a high
threshold. I can do "helpful", but sometimes the best you can do is just
make sure you give out what the person is entitled to and that's it.
If we hold the data, we hand it over. If someone else holds the data, they
hand it over. If we know that someone else holds some data that the
applicant might think we have, we tell them.
I think we have to be helpful within reasonable limits, but the case
outlined here seems to imply that data is held by two separate
organisations. Both have responsibilities, unless one is merely processing
on behalf of another.
Tim Turner
Data Protection / FOI Officer
Legal and Property Services
Wigan Council
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: 19 April 2006 16:48
To: [log in to unmask]
Subject: Re: [data-protection] Joint controllers
You have to be as helpful as possible. You should write to College and ask
them if they have any objections to the disclosure.
I had one where he requested all information re his employment - there were
medical reports etc and I wrote to ask the Doctors' permission to disclose.
I presume this is the same type of scenario.
The other bit about Joint Data Controllers - I presume you have it in your
notification that you can disclose to the College and vice-versa.
Regards
Doreen
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Mandi Barron
Sent: 19 April 2006 16:02
To: [log in to unmask]
Subject: Joint controllers
Been on leave and a bit rusty!
One of our courses is run by an FE college. Students are registered as
students of both the University and the College. ON successful completion
the student graduates at our awards ceremony and with our certificate.
I have received an SAR form an ex student of the college. I can supply the
limited in formation that we hold in the University. Am I obliged to also
obtain the info held by the college or does he have to apply to them direct
(with another SAR fee) even though the information the college holds will be
in relation to the University programme?
Not sure about Joint Controllers (assume that is what we are in this
situation)
Any advice appreciated
Mandi
Mandi Barron
Assistant Registrar (Regulation) and Information Officer
Bournemouth University, Registry
1st Floor Melbury House, 1-3 Oxford Road
Bournemouth, BH8 8ES
tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
email: [log in to unmask]
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