FOI is a regime, and takes precedence. The FOIA incorporates EIR (s.39) and
DP (s.40). It's more likely that FOI will expand to the private sector than
get a divorce, dragging EIR along under its skirts.
See
www.ico.gov.uk/documentUploads/EIR%20-%20Flowchart%20to%20request%20informat
ion.pdf for a simple diagram.
Robert Chell
Records Manager
Clerk to the Council
Room 111, County Hall
* [log in to unmask]
* 02 920 873327
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tim Trent
Sent: 09 March 2006 15:36
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I like the marriage analogy. Will that mean that FOI and DP get a DIVORCE
in 6 or so more years?
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Simon Howarth (RGC)
Interim Information Governance Manager
Sent: 09 March 2006 15:29
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I am largely with Doreen on this.
I consider myself a guest of this forum as I am a "consultant", however the
main aim of the forum is for educational institutions and as such most will
be caught by FOI.
To say they should be treated seperately (where they both apply) is, I
believe, a mistake as whilst they deal with different type of information,
there is no getting away from the fact that until proved otherwise every
resquest for information is an FOI request. A request can then stay FOI,
become DPA or if necessary EIR.
The fundamental understanding that an organisation needs to manage
information properly cust across both personal and non-personal data and so
they go hand-in-hand. As I often tell people who have trouble with this:
Think of the DPA and FOI as the husband and wife in a marriage. Both are
seperate, but both are inexctricably linked and occasionally they tread on
each others toes.
I have no problem with them having seperate forum areas, if only for ease of
sifting through loads of information!
Simon Howarth.
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: 09 March 2006 15:22
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I believe there are a great number of
links................Durant...comes to mind........
And what is a relevant filing system.........
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Nick Landau
Sent: 09 March 2006 15:17
To: [log in to unmask]
Subject: Re: Retention periods
On what point(s) do you disagree?
Nick
----- Original Message -----
From: "Broom, Doreen" <[log in to unmask]>
To: "Nick Landau" <[log in to unmask]>;
<[log in to unmask]>
Sent: Thursday, March 09, 2006 3:04 PM
Subject: RE: Retention periods
Disagree and I do know the difference between DP and FOI (10 years of DP and
1year+ of FoI)- as I stated in my original e-mail - I was not fortunate
enough to escape FOI as I work for a public authority. Old dog and tricks
comes to mind...........and it's not even Friday.
Even when I have refused and it has gone to Commissioner for a decision
- even although they were DP - it still went for a decision and when
decision comes we are given option to disclose again by Commissioner....and
if we refuse the applicant has the right to ask for an appeal....
D
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Nick Landau
Sent: 09 March 2006 14:57
To: [log in to unmask]
Subject: Re: Retention periods
Well, for starters, the Data Protection Act applies to everyone whereas the
FoIA applies to only public authorities.
The scope of the DPA is all the information held by the organisation about
the individual.
The scope of the FoIA is all the non-personal information held by the
organisation.
Given this much broader scope of the FoIA there has to be an exchange
between the organisation and the individual as to what can be supplied -
indeed the Act puts a limit on the amount of information that can be
requested by the individual at one time and as a result negotiations need to
take place between them.
I would suggest that the practice of FoI is a lot different to that of the
DPA. The questions discussed in the FoI Discussion Group are along the lines
to how one should respond to a particular request.
In the DPA any information that is held about the individual must be
supplied to them, possibly unless it would be considered injurious to them
(as in the Health Service).
Nick Landau
----- Original Message -----
From: "Broom, Doreen" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, March 09, 2006 2:09 PM
Subject: Re: [data-protection] Retention periods
I note the comment relating to the other group for FoI. I am firmly of the
belief that DP and FoI should be together else why do we have IC in England
and Wales dealing with the same topic but I suppose, I do not work for a
private company and unfortunately, have the added task of dealing with
FOISA. For us in Scotland, yes we have a slightly different Act so we have
a slightly different system.
In any event, many members of the public write in under FOISA asking for
personal information - which has to be answered under FOISA and we write
back with specific exemption and sometimes have to advise that they should
make a Subject Access Request under DP.
Phew..........what have I started now?
Doreen
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Scourfield, Brenda
Sent: 09 March 2006 14:01
To: [log in to unmask]
Subject: Retention periods
I accept what Tim is saying but when the person making the enquiry about
retention dates has a long and tangled history of SARs , FOI requests and
any other request you can think of, hoping to trip us up, we want to make
extra sure we answer correctly. Which of course is what we hope, and always
aim to do anyway, regardless of who is making the request.
Brenda Scourfield
Team Leader
I.T. Division
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1 TP
Tel 01437 775380
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