My understanding is that people making enquiries do not need to state
that it is under the FOIA, the onus is on you to assess whether it is
covered as a request under the act, and process it accordingly. They
need not even be aware of the act.
The easy way for Brenda to respond would be as she implied, to state the
retention schedule/policy for the type of documents concerned and that
all such documents are handled that way without exception.
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tim Trent
Sent: 08 March 2006 17:09
To: [log in to unmask]
Subject: Re: [data-protection] Retention Dates
Would it not be simpler to treat this as a question which you will
answer? I assume there is nothing contentious in either the question or
the answer?
While I have no skills at all in FoIA it just seems to be a simple
transaction that no-one needs to get concerned about provided the answer
is given clearly, calmly, competently and in the format the person would
like to receive it in.
If one is not careful then any request of a public body could be
considered to be FoIA related, surely?
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Brenda Scourfield
Sent: 08 March 2006 15:01
To: [log in to unmask]
Subject: [data-protection] Retention Dates
We are holding files in Social Services regarding an adoption which were
passed to us from another Authority when the family moved into our area.
The father has now made an enquiry as to how long we intend to keep
these file before destruction. I explained that adoption files have laws
which govern how long they are held, but others may be governed by other
retention periods. My query is,would this be treated as an FOI request
as obviously it would apply to all files of that type (if adoption)
regardless of whose they were. Also, surely it is not requesting
personal data, just a date.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list
owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list
owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
LEGAL INFORMATION
Information contained in this e-mail may be subject to public disclosure under the Freedom of Information Act 2000. Unless the information is legally exempt, the confidentiality of this e-mail and your reply cannot be guaranteed.
Unless expressly stated otherwise, the information contained in this e-mail & any files transmitted with it are intended for recipient recipient only. If you are not the intended recipient you must not copy, distribute, or take any action or reliance upon it. If you have received this e-mail in error, you should notify the sender Blewitt, David [log in to unmask] immediately and delete this email. Any unauthorised disclosure of the information contained in this e-mail is strictly prohibited. Any views or opinions presented are solely those of the author and do not necessarily represent those of Tyne Metropolitan College unless explicitly stated otherwise.
This e-mail and attachments have been scanned for viruses prior to leaving Tyne Metropolitan College. Tyne Metropolitan College will not be liable for any losses as a result of any viruses being passed on.
9/3/2006
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|