I agree with you about ' the stop the clock'.
Most people requesting SARs or FOI are niggled about something to say the
least. Few say to themselves, 'The Council have treated me well. I think
I'll pay £10.00 to what data they have about me' . It's usually, who
complained about my dog barking/bonfire' or 'I want to see all the
correspondence about that big contract my business didn't win'.
Consequently, they often give as little info as possible.......
Brenda Scourfield
Team Leader
I.T. Division
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1 TP
Tel 01437 775380
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [SMTP:[log in to unmask]] On Behalf Of NICHOLAS LANDAU
> Sent: 28 November 2006 15:44
> To: [log in to unmask]
> Subject: Re: Xmas Holidays
>
> I am more familiar with the FoIA, but that is similar to the
> "stop-the-clock" facility when clarification is requested in FoI.
>
> Nick Landau
>
> ----- Original Message ----
> From: "Scourfield, Brenda" <[log in to unmask]>
> To: [log in to unmask]
> Sent: Tuesday, 28 November, 2006 3:29:46 PM
> Subject: Re: [data-protection] Xmas Holidays
>
>
> Phil,
>
> I believe the ICO says that the data subject has to provide enough
> information to enable you to locate the data. Every requester has to fill
> in
> the form (even if they've written a letter) and if it comes back with
> 'Everything you have about me', we send it back and ask for more
> information. If the cheque was sent we hold that until they return the
> form
> properly completed. We don't want references particulary, a 'I dealt with
> Mr
> Bloggs in Planning' is enough for us to know where to start looking. Once
> we
> have that we bank the cheque and start counting.
>
> We have been quite lucky and most of ours have said which department they
> want the data from and in that case that's the only place we look.Others
> have come back with a Public Protection reference, a Council Tax reference
> etc etc and we search all then. If they've only quoted Planning, when we
> find the planning data and find it overflows into say Public Protection we
> provide that as well.
>
>
>
>
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [SMTP:[log in to unmask]] On Behalf Of Phil Ogden
> > Sent: 28 November 2006 15:07
> > To: [log in to unmask]
> > Subject: Re: Xmas Holidays
> >
> >
> > I like the idea of starting the clock when payment clears, it has a nice
> > legal ring to it! Unfortunately we don't usually charge (ducks to avoid
> > flying china), it's looked upon as a service to the citizens - though of
> > course that's not cast in stone and if things get out of hand I'm sure
> the
> > policy will change!
> >
> > Phil Ogden
> >
> > Regeneration Strategy and Planning Team
> > 'Creating better neighbourhoods and confident communities'
> >
> > 6th Floor West
> > Merrion House
> > LEEDS LS2 8BB
> > 0113 24 75630
> >
> >
> >
> >
> > "Scourfield, Brenda" <[log in to unmask]>
> >
> > 28/11/2006 14:57 To
> > [log in to unmask]
> > cc
> > [log in to unmask]
> > Subject
> > RE: Xmas Holidays
> >
> >
> >
> >
> >
> >
> > With DP we start the clock ticking from the day the cheque is received
> and
> > receipted, the form completed and returned and information provided to
> > help
> > us find the data. This is usually all at the same time.
> >
> > FOI I'm afraid I do not deal with so cannot comment.
> >
> > Brenda Scourfield
> > Team Leader
> > I.T. Division
> > Pembrokeshire County Council
> > County Hall
> > Haverfordwest
> > SA61 1 TP
> >
> > Tel 01437 775380
> >
> > > -----Original Message-----
> > > From: This list is for those interested in Data
> > Protection issues
> > > [SMTP:[log in to unmask]] On Behalf Of Phil Ogden
> > > Sent: 28 November 2006 14:40
> > > To: [log in to unmask]
> > > Subject: Re: Xmas Holidays
> > >
> > >
> > > What intrigues me is the definition of "receipt" - if a punter
> > telephones
> > > and there's no reply (hide the answerphone!) the clock doesn't start
> > > ticking (we accept requests by 'phone if we can ascertain the identity
> > of
> > > the caller), if Royal Mail aren't delivering then it doesn't count
> until
> > > they do, 10pm at night and someone calling in person is out of luck -
> > but
> > > email is 24/7 and internal mail is a time-warp whose mysteries would
> > > baffle Stephen Hawking. We have more trouble figuring out the final
> due
> > > date than we ever do meeting the requests.
> > >
> > > Phil Ogden
> > >
> > > Regeneration Strategy and Planning Team
> > > 'Creating better neighbourhoods and confident communities'
> > >
> > > 6th Floor West
> > > Merrion House
> > > LEEDS LS2 8BB
> > > 0113 24 75630
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > > I have always understood that DP elapsed times are calendar days of
> > > whatever sort. Thus the very worst time to receive a SAR is 10am on
> > > Christmas Eve.
> > >
> > >
> > > _____
> > >
> > > From: This list is for those interested in Data Protection issues
> > > [mailto:[log in to unmask]] On Behalf Of Broom, Doreen
> > > Sent: 28 November 2006 12:17
> > > To: [log in to unmask]
> > > Subject: [data-protection] Xmas Holidays
> > >
> > > Perish the thought but...for the purposes of DP/FOI, I'm sure I've
> asked
> > > this before. The Council is closed from 24/12 and will not be open
> > again
> > > until 3/1/07 - is it only Xmas Day/Boxing Day and New Year's Day and
> the
> > > day after we can treat as public holidays for the purposes of days to
> > > respond.
> > >
> > > Sorry folks in England and Wales (not sure about Ireland) but yes, we
> > get
> > > an extra day at New Year!!!!
> > >
> > > Doreen
> > >
> > >
> > > _____
> > >
> > >
> > >
> > >
> > >
> > >
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