On our SAR form we give the individual the facility to choose to either
be provided with the information or to be allowed chaperoned access. If
they request the latter we treat the request in exactly the same way in
terms of preparing the file and requiring notice, and recording when
accessed was given / any issues arising.
Tanya Holden
Group Information Governance Manager
Metropolitan Housing Group
Cambridge House
109 Mayes Rd
Wood Green
London
N22 6UR
www.mht-group.co.uk
>>> Tim Trent <[log in to unmask]> 06/02/2006 10:22:52
>>>
Let's apply logic.
The individual is entitled to paper copies, but they may choose to
waive
that right (you should get them to sign a satisfaction slip at the end
of
any such inspection - not with the data but that they are satisfied
that
they have had their request fulfilled).
The issue comes when you need to redact information.
I am perfectly happy to offer individuals the chance of making a
physical
accompanied inspection provided I have their prior written agreement
and
they then sign the satisfaction note. They have the option in the
final
case of "not being happy" and the note can allow for this.
Tim Trent - Consultant
Direct: +44(0)1344 392644 Mobile:+44(0)7710 126618
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-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Gillian Whichelo
Sent: 06 February 2006 10:17
To: [log in to unmask]
Subject: [data-protection] Subject access inspection of records
Dear List serve members
I am in the process of revising our DP procedures on handling subject
access
requests. The DP legislation and guidance sets out that records are to
be
disclosed in a permanent form to the data subject. However I am sure
that
you have found that there are occasions when it is best to invite the
data
subject in to the office so that the subject can inspect the records.
However I understand that ICO says that inspection is not allowed.
Yet at the same time access to medical records, where the new manual
records
were added after the request was made, can be dealt with by inspection
And
Pupils are allowed to see or receive copies of their educational
records, by
mutual agreement of school and data subject. So inspection can take
place.
What do other Data Protection Officers do- do you allow inspection
under
very tight guidelines or is there a ban on inspection?
Gillian Whichelo
Royal Borough of Kingston
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