Yes, and paper mail, as far as I know, is not subject to the Data Protection
Act.
Having said that I kept all paper FoI correspondence under lock and key for
that very reason - when I discovered that one requester worked for a
neighbouring authority and was known to the person that I showed the letter
to discuss the request.
A PCT that I worked for would not accept personal packages being addressed
to the Trust for the receipt of the individual - no doubt, this is where
people are out at work and they are asked to suggest a work address.
I don't know the precise reasons for the ruling - no doubt, there would be a
hooha if someone's bank card went missing - but one can imagine concerns
about less desirable packages being received.
Nick Landau
----- Original Message -----
From: "Charles Christacopoulos" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, October 25, 2006 7:18 PM
Subject: Re: [data-protection] Email quarantine systems
Hi,
Add to the items below...
Nick Landau wrote:
> What is someone doing sending sensitive personal data between individuals
> which is nothing to do with the work to a work email address.
>
> As the policy of the Univ of Aberystwyth
> http://www.aber.ac.uk/~datwww/email-policy.shtml suggests emails are not a
> confidential service.
>
> It points out that they can be:
>
> "- intercepted by third parties (legally or otherwise)
> - wrongly addressed
>
> - forwarded accidentally
>
> - forwarded by initial recipients to third parties against your wishes
>
> - viewed accidentally on recipients’ computer screens"
copies can be kept at any of the various servers they pass till they
reach their final destination.
Only problem is ... paper mail has exactly the same issues.
>
> When I worked for a Primary Care Trust I sent an email to what I thought
> was an internal colleague within the Trust. On looking at the Sent folder
> I realised that I had sent the email by mistake to a journalist on a local
> paper. I realised that the PC had been used previously by the
> Communications Team - this was one of their contacts and the PC had
> "remembered" the email address.
>
> I told our Complaints Manager about this for some reason - it turned out
> that she had previously been a journalist and she wrote to the journalist
> pointing out to him that this email had been sent to him in error etc.
>
> Obviously I would have really been in the mire if it had been nothing to
> do with work and I had sent an embarrassing email to an unintended
> recipient.
>
> Caveat scriptor - or something similar.
>
> Nick Landau
Regards
Charles
--
Charles Christacopoulos, Management Information Officer,
Strategic Information Management, Tower Building,
University of Dundee, Dundee, DD1 4HN, Scotland, United Kingdom.
Tel: 44(0)1382-344891. Fax: 44(0)1382-348845.
http://www.somis.dundee.ac.uk/ ::egothor http://www.egothor.org/
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