Carolyn,
This guidance might address some of your concerns.
http://www.ncl.ac.uk/rm/EmailManagement.htm
Gerry
Newcastle University
>-----Original Message-----
>From: This list is for those interested in Data Protection
>issues [mailto:[log in to unmask]] On Behalf Of
>Carolyn Roberts
>Sent: 10 August 2006 10:04
>To: [log in to unmask]
>Subject: [data-protection] Email retention periods
>
>Hi
>
>I'd appreciate any thoughts that anyone can offer on an issue
>that's just been raised with me. Our Head of IT has told me
>that currently, we archive all emails and don't have a policy
>for destroying them. Clearly, we need to change this, but I'm
>struggling slightly to balance the need to comply with the DPA
>retention principle with our organisational capacity.
>
>The research I've done seems to state that we need to only
>archive emails selectively on the basis of their business
>value. But our Head of IT says that we don't have the
>capacity to select which emails to archive (we're a charity
>and don't have many IT staff).
>
>Any thoughts or descriptions of how others handle this would
>be really helpful.
>
>Thanks very much
>
>Carolyn
>
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