That whole area must be ripe for a risk assessment of where the greater risk
of fraud arises, from graduates or from enquirers.
Clearly universities who largely perceive unethical conduct by their
graduates may well hold the view that enquirers are the more ethical group.
Ian
-----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Mandi Barron
> Sent: 12 July 2006 10:30
> To: [log in to unmask]
> Subject: Re: Question for HEIs re confirmation of Awards
>
>
> Currently this is the process that we are using but I would
> like to shortcut it if possible, hence my request to the list.
>
> I really do wonder if we have got ourselves too tangled up in
> respect of this. Although we have a duty to the student we
> also have a duty to the public to prevent fraud.
>
> Mandi Barron
> Assistant Registrar (Regulation) and Information Officer
> Bournemouth University, Registry 1st Floor Melbury House, 1-3
> Oxford Road Bournemouth, BH8 8ES
> tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
> email: [log in to unmask]
>
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Antoinette Carter
> Sent: 12 July 2006 10:18
> To: [log in to unmask]
> Subject: Re: [data-protection] Question for HEIs re
> confirmation of Awards
>
> Our system for students is much the same, requests by
> fax/post only, and preferably producing the student's
> signature on the employment agency's application form (which
> also shows their own fair collection notice).
>
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Mary Liddell
> Sent: 12 July 2006 10:14
> To: [log in to unmask]
> Subject: Re: [data-protection] Question for HEIs re
> confirmation of Awards
>
> Mandi,
>
> Our Conferments Office procedure is that the request must be
> faxed to us, on headed paper, and indicate why the
> information is being requested. We tell students in our data
> collection notice that we will confirm degree awards for
> prospective employers. Anyone else has to make an FOI request.
>
> Mary F. Liddell
> Information Access Officer
> Brunel University
>
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Mandi Barron
> Sent: 12 July 2006 09:54
> To: [log in to unmask]
> Subject: [data-protection] Question for HEIs re confirmation of Awards
>
> All
>
>
>
> Currently we receive numerous requests from employment
> agencies and employers asking us to confirm that a student
> has indeed studied with us. We currently ask for the
> student's written authority to release this information
> however this causes a lot of work and prolongs the process.
>
>
>
> My question is this. As the agency/employer etc has been
> provided with the information by the student already, and we
> are just confirming these details, do we actually need to
> obtain the student's written authority to release, or is this
> implied by the student supplying the info in the first place?
>
>
>
> In such cases can we confirm without the students explicit consent?
>
>
>
> And what about cases where we are not provided with dates and
> programme of study, just that the student has claimed he is
> an ex-student of the University? Could we confirm or deny
> that and provide details of the programmes and dates of study
> if appropriate? This is different to the first scenario in
> that we would be disclosing (rather than confirming) personal
> information without explicit consent, however it could be
> argued that this is preventing fraud?
>
>
>
> Any thoughts would be appreciated
>
>
>
> Mandi
>
>
>
> Mandi Barron
>
> Assistant Registrar (Regulation) and Information Officer
>
> Bournemouth University, Registry
>
> 1st Floor Melbury House, 1-3 Oxford Road
>
> Bournemouth, BH8 8ES
>
> tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
>
> email: [log in to unmask]
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