We tried to cover this with an additional clause in our Learner
Programme Agreement, which all students normally sign such that we can
pass personal data:
"to inform persons or organisations who have a legitimate interest in an
official capacity of your progression, performance and attendance,
unless you have asked us not to do so"
Should cover run of the mill disclosures of attendance, etc.
Would still chase up written permission with anything that is not
straight forward, such as student not completing a course, bad
attendance, etc. It might be the student does not want the empoyment
agency to contact the college, because they know they will get bad
feedback, and if you give out data in this case you are out of order.
David
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Mandi Barron
Sent: 12 July 2006 09:54
To: [log in to unmask]
Subject: [data-protection] Question for HEIs re confirmation of Awards
All
Currently we receive numerous requests from employment agencies and
employers asking us to confirm that a student has indeed studied with
us. We currently ask for the student's written authority to release this
information however this causes a lot of work and prolongs the process.
My question is this. As the agency/employer etc has been provided with
the information by the student already, and we are just confirming these
details, do we actually need to obtain the student's written authority
to release, or is this implied by the student supplying the info in the
first place?
In such cases can we confirm without the students explicit consent?
And what about cases where we are not provided with dates and programme
of study, just that the student has claimed he is an ex-student of the
University? Could we confirm or deny that and provide details of the
programmes and dates of study if appropriate? This is different to the
first scenario in that we would be disclosing (rather than confirming)
personal information without explicit consent, however it could be
argued that this is preventing fraud?
Any thoughts would be appreciated
Mandi
Mandi Barron
Assistant Registrar (Regulation) and Information Officer
Bournemouth University, Registry
1st Floor Melbury House, 1-3 Oxford Road
Bournemouth, BH8 8ES
tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
email: [log in to unmask]
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12/7/2006
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