Pat Gannon-Leary on 20 May 2005 at 09:44 said:-
> Rather than note-take during disciplinary hearings, we were
> considering audio taping them, with the student's consent.
>
> However, one issue in particular concerns us. We would give
> the student a transcript of the tape but what if s/he
> requested a copy of the tape?
>
> Sometimes, during such hearings, students mention other
> students by name, as in "Well so-and-so did that too...."
>
> If they are supplied with notes based on the hearing - or a
> transcription of an audio tape - the names of others can be redacted.
>
> We could not easily erase/obliterate names of other students
> mentioned from an audio tape.
>
> Surely this would place us in a difficult position if the
> student played the tape to others or submitted the tape to
> the Office of the Independent Adjudicator?
Why any concern? If the student made the recording, would the organisation
wish to have a full and accurate copy? If the organisation were interested
in the fact that a student sometimes made recordings, and held records
warning employees about that conduct, what purpose would that warning record
serve?
Surely any party or co-author to any proceedings should have as full and
accurate access to records of those proceedings as any other participant.
Any redaction would be simplified if recordings were on CDROM or DVD, but
then the accuracy and integrity of the whole process would be thrown into
disrepute.
One assumes any confidentiality or other rules associated with the
proceedings must apply to all the parties involved, conversely any
exceptions also would.
Why would the organisation wish to exclude something from an item which
could go to an independent adjudicator?
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Pat Gannon-Leary
> Sent: 20 May 2005 09:44
> To: [log in to unmask]
> Subject: Recording disciplinary hearings
>
>
> I see this topic was raised in January 2004 but this is a
> different slant on it.
>
> Rather than note-take during disciplinary hearings, we were
> considering audio taping them, with the student's consent.
>
> However, one issue in particular concerns us. We would give
> the student a transcript of the tape but what if s/he
> requested a copy of the tape?
>
> Sometimes, during such hearings, students mention other
> students by name, as in "Well so-and-so did that too...."
>
> If they are supplied with notes based on the hearing - or a
> transcription of an audio tape - the names of others can be redacted.
>
> We could not easily erase/obliterate names of other students
> mentioned from an audio tape.
>
> Surely this would place us in a difficult position if the
> student played the tape to others or submitted the tape to
> the Office of the Independent Adjudicator?
>
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